Contractor, Administrative Coordinator

Your Impact at LILA

We are seeking a highly organized and proactive Administrative Coordinator to provide operational and administrative support to our Government Affairs team in Washington, D.C. This role is the operational backbone of the team and ensuring the Government Affairs office can focus on its core efforts. The ideal candidate is a self-starter who thrives in a fast-paced, politically dynamic environment and exercises sound judgment and discretion at all times. This role requires 5 days a week in office in Washington, DC.

What You'll Be Building

GA Team Support 

• Manage scheduling for government affairs team, including scheduling meetings with Members of Congress, agency officials, and coalition partners
• Coordinate domestic and international travel logistics, including flights, hotels, ground transportation, and itineraries
• Prepare and process expense reports, invoices, and reimbursements in a timely manner
• Draft, proofread, and edit correspondence, briefing materials, talking points, and internal memos
• Anticipate executive needs and proactively handle administrative matters with minimal direction

Office Management

• Oversee day-to-day office operations, serving as the primary point of contact for building management, vendors, and service providers
• Manage office supply inventory, equipment maintenance, and facilities needs
• Onboard new team members, including coordinating workspace setup, badge access, and IT provisioning
• Maintain organized filing systems for legislative documents, regulatory filings, lobbying disclosures, and compliance records
• Coordinate with IT support to troubleshoot technology issues and manage software subscriptions

Legislative & Government Affairs Support 

• Assist with the preparation and timely filing of lobbying disclosure reports (LDA filings) in coordination with compliance counsel
• Maintain and update contact databases for congressional offices, agency contacts, and external stakeholders
• Coordinate logistics for Capitol Hill meetings, fly-ins, briefings, receptions, and fundraising events with external consultants
• Support the preparation of leave-behinds, one-pagers, and materials for Congressional meetings

Events & Stakeholder Coordination

• Plan and execute team events, including staff retreats, coalition meetings, roundtables, and receptions
• Manage coordination including invitations, RSVPs, catering, AV setup, and venue coordination
• Liaise with external partners, trade associations, and consulting firms on joint events and initiatives

What You’ll Need to Succeed

• 3–5 years of experience in an executive assistant, office manager, or administrative role, preferably in public service, government affairs, lobbying, law, or public policy environment
• Strong familiarity with the Washington, D.C. political landscape, including how Congress and federal agencies operate
• Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
• Outstanding written and verbal communication skills
• High degree of professionalism, discretion, and judgment when handling sensitive or confidential information
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack)
• Ability to travel up to 10% of the calendar year, including international travel
• Ability to be in office 5 days a week in Washington, DC

Preferred

• Experience supporting C-suite executives or senior government officials
• Familiarity with Lobbying Disclosure Act (LDA) compliance and reporting requirements
  • Experience with stakeholder or contact management platforms (e.g., Quorum, Fireside, Salesforce)
  • Familiarity with political giving processes, including PAC administration, contribution tracking, and FEC reporting requirements
• Bachelor's degree in political science, public policy, communications, business, or a related field

Bonus Points For

• Discretion & Professionalism — Handles sensitive political and organizational information with the utmost confidentiality
• Proactive Problem-Solving — Anticipates issues and resolves them before they escalate
• Attention to Detail — Produces accurate, polished work products consistently
• Adaptability — Remains calm and effective in a dynamic, high-stakes environment
• Relationship Management — Builds trusted relationships with internal stakeholders, congressional staff, and external partners