Job Title: Contract Support
Location: Crown Place - Near Liverpool Street, London.
BGIS is a progressive company operating within the Engineering industry, delivering Electrical and Mechanical services across commercial properties. The Contract Support role requires close liaison with Contract Managers, Engineers and external contacts to ensure all paperwork is processed accurately and clients receive a professional service. The role reports to the onsite Contract Manager.
Key Responsibilities:
• Dealing with day‑to‑day enquiries from BGIS teams and clients
• Producing financial and statistical reports for the contract portfolio
• Working closely with site teams to ensure all responsibilities are completed on time
• Raising work orders for new contracts, jobs and quotes
• Raising purchase orders and placing orders for engineers and sub‑contractors
• Completing all paperwork for monthly billing
• Raising and closing monthly PPMs for the team
• Supervising all WIP for the contract portfolio to ensure timely invoicing
• Maintaining accurate and up‑to‑date client files
• Processing weekly timesheets, job sheets and expenses
• Logging holiday and sickness for engineers
• General administrative duties including photocopying and filing
• Annual archiving of client files
• Communicating positively with internal and external customers to optimise contract performance
• Ensuring all required Health & Safety and legislative documentation is received from sub‑contractors
• Maintaining sub‑contractor records and the site Log Book system
• Processing labour timesheets and engineer absence records
• Producing weekly and monthly statistical reports
• Processing supplier and sub‑contractor invoices and resolving related queries
• Taking ownership of tasks through to completion
At BGIS, we believe diversity and inclusion are key to our success. We are committed to a barrier‑free recruitment process and to providing equal employment opportunities by recruiting and retaining individuals from all backgrounds. Diversity strengthens our organisation and supports our ongoing success. #BGISUK #LI-JC2
Skills Required
- Experience producing financial and statistical reports for contracts
- Ability to raise work orders, purchase orders and place orders for engineers/sub‑contractors
- Experience processing supplier and sub‑contractor invoices and resolving queries
- Experience processing weekly timesheets, job sheets, expenses and recording engineer absences
- Strong administrative skills including filing, archiving and maintaining client files and log books
- Ability to supervise WIP and assist with monthly billing and PPM scheduling/closure
- Good communication skills for interacting with internal teams, clients and suppliers
- Knowledge or ability to ensure receipt of Health & Safety and legislative documentation from subcontractors
What We Do
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. - BGIS is a global leader in integrated facilities management services. More than 600 million square feet of client portfolios spanning multiple markets including government, higher education, utilities, telecommunications, financial services, oil and gas, healthcare and information in the clouds. In addition to managing a diverse portfolio of office, retail, college, hospital and industrial assets, BGIS is a global leader in the management of data centers and other critical environments
