Contract Support
Location: City of London
BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties The Contract Support role will require close liaison with Contract Managers, Engineers and external contacts in order to process all paperwork ensuring that the clients and sites receive a professional and accurate service.
• Dealing with day to day enquiries from BGIS team and Clients
• Producing Financial and statistical reports for contract portfolio
• Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
• Raising Work Orders for new contracts / jobs / quotes
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Raising and closing month PPMs for team
• Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets / job sheets / expenses weekly
• Logging holiday, sickness for team engineers
• Day to day admin including photocopying, filing etc
• Annual archiving of client files
• Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance.
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
• Maintaining of the site sub-contractor records and Log Book System.
• Processing of labour timesheets and engineers holiday and sickness records
• Produce statistical reports on a weekly and monthly basis
• Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
• Ownership of all tasks through to completion.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success! #BGISUK #LI-JC2
What We Do
BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments. - BGIS is a global leader in integrated facilities management services. More than 600 million square feet of client portfolios spanning multiple markets including government, higher education, utilities, telecommunications, financial services, oil and gas, healthcare and information in the clouds. In addition to managing a diverse portfolio of office, retail, college, hospital and industrial assets, BGIS is a global leader in the management of data centers and other critical environments
