Job Description:
Huntsman Corporation is now looking for a dynamic individual as a Contract Management System Coordinator to support our global legal team in the administration of our Contract Lifecycle Management (CLM) system. This role is ideal for someone with experience in contract administration, legal operations, procurement operations, shared services, business systems or document management who wants to build expertise in legal technology and lifecycle management. You will gain exposure to a global legal team, cross-border contracting processes, CLM system administration, reporting, process improvement and stakeholder management across multiple functions. Prior experience with CLM tools such as Apttus/Salesforce is helpful but not essential.
This position will be based in Kuala Lumpur, Malaysia.
As a Contract Management System Coordinator, you will:
CLM System Management
Create, update and maintain contract records in the CLM system.
Help route contracts through the correct approval workflows and monitor contract status.
Assist with system testing, template updates and data clean-up initiatives.
Provide user support and training.
Support user access and permission requests, workflow updates and basic system administration tasks.
Support system configuration changes and enhancements in the CLM platform.
Coordinate and support testing and validation activities across development, UAT and production environments.
Assist with troubleshooting approval workflow and system configuration issues.
Contract Records, Templates and Reporting
Maintain accurate contract information, metadata and supporting documents in the CLM system.
Support the maintenance of contract templates, clause libraries and playbooks.
Generate regular reports and dashboards for Legal, Finance, Internal Audit and business stakeholders.
Help track contract KPIs, upcoming milestones, obligations and compliance-related data.
User Support and Cross-Functional Coordination
Act as a key point of contact for CLM- related queries from users across different regions.
Coordinate with Legal, Purchasing, Finance, Internal Audit and business teams to support contract-related processes.
Manage and liaise with the external CLM vendor, Apttus, on support cases, troubleshooting, system updates/upgrades and follow-up actions.
Support user training materials, FAQs and simple process guides.
Investigate system issues raised by users and coordinate with internal teams and the external CLM vendor through to resolution.
Coordinate system changes, testing and deployment activities with relevant technical and business stakeholders.
Process Improvement and Compliance Support
Assist with initiatives to improve contract workflows, reporting, data quality and user experience.
Help identify recurring system or process issues and suggest practical improvements.
Support audit preparation, internal reviews and compliance reporting by retrieving contract data and documentation.
Work with Legal and other stakeholders to help ensure templates and processes are aligned with internal policies.
Participate in CLM enhancement projects, automation initiatives and standardization efforts.
Support change management activities for CLM system enhancements and configuration updates.
Perform impact analysis and validation of system changes before production deployment.
Document system configurations, changes, issues and resolutions to support knowledge transfer and ongoing system administration.
What skills and experiences are we looking for?
• Education: Diploma or degree in law, business administration, information systems, IT system management, records management, procurement, finance, operations or a related field.
• Experience: Ideally at least 2 years’ experience in contract administration, legal operations, procurement operations, sales operations, compliance support, shared services or business administration. Prior experience with CLM systems is preferred, but candidates with strong systems aptitude and experience using contract repositories, workflow tools, e-signature platforms, procurement systems, CRM systems or document management systems will also be considered.
• Skills: Proficiency in MS Office Suite, excellent organizational and communication skills (both written and verbal), attention to detail, and the ability to multitask. Familiarity with CLM tools such as Salesforce, Agiloft, SAP Ariba, DocuSign, SharePoint and e-signature tools is preferred.
• Language: Proficiency in English. Additional language skills are a plus.
• Attributes: Strong organizational and coordination skills. Excellent communication and stakeholder management. Strict attention to detail. Analytical mindset with ability to interpret data and generate reports. Integrity, confidentiality and professional judgement. Proactive problem-solving and process improvement orientation. Ability to drive cross-functional projects.
• Candidates from administrative, Master Data, HR Analyst, or other relevant executive-level roles may also be considered
What can we offer?
Huntsman offers unsurpassed opportunities to build a successful future. We are a global specialty chemical company with locations in 25 countries around the world, employing over 6,000 associates. Our diverse portfolio creates a range of career fields including manufacturing, research and development, technical services, sales and marketing, customer service – and the list goes on.
Here, you can make an impact and make a difference. Come join us.
Huntsman is proud to be an equal opportunity workplace and is an affirmative action employer. We provide equal employment opportunities (EEO) to all qualified applicants for employment, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identification, sexual orientation and/or expression or any other characteristic protected by law in every location in which we have facilities national or local.
Please refer to https://www.huntsman.com/privacy/online-privacy-notice for Company’s Data Privacy and Protection information.
All unsolicited resumes presented by recruitment agencies are treated as pro bono information or service.
Huntsman is aware of a scam involving fraudulent job offers. Huntsman does not make job offers until after a candidate has submitted a job application and has participated in a face-to-face interview. Please be advised that emails from Huntsman always end in “@huntsman.com” and that any job offer that requires payment or requires you to deposit a check is likely a scam. If you have questions about any open positions at Huntsman, please visit our Careers website at
http://www.huntsman.com/corporate/a/Careers.
Additional Locations:
Skills Required
- Diploma or degree in law, business administration, information systems, IT system management, records management, procurement, finance, operations, or a related field
- At least 2 years of experience in contract administration, legal operations, procurement operations, sales operations, compliance support, shared services, or business administration
- Proficiency in Microsoft Office Suite
- Excellent written and verbal English communication skills
- Strong organizational, coordination, multitasking, and attention-to-detail skills
- Analytical ability to interpret data and generate reports
- Stakeholder management and cross-functional coordination skills
- Integrity, confidentiality, and professional judgment
- Proactive problem-solving and process improvement orientation
- Ability to drive cross-functional projects
- Prior experience with CLM systems such as Apttus or Salesforce
- Experience with contract repositories, workflow tools, e-signature platforms, procurement systems, CRM systems, or document management systems
- Familiarity with Agiloft, SAP Ariba, DocuSign, SharePoint, and other e-signature tools
- Additional language skills
Huntsman Corporation Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Huntsman Corporation and has not been reviewed or approved by Huntsman Corporation.
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Healthcare Strength — Healthcare coverage (medical/dental/vision) and EAP are consistently described as solid, with multiple plan options cited. Strong health benefits are frequently highlighted as a relative strength in the total package.
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Retirement Support — Retirement offerings include a 401(k) with employer contributions and equity through a stock incentive plan, with legacy pension arrangements for some groups. Retirement features are repeatedly referenced as a positive component of total rewards.
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Leave & Time Off Breadth — Paid time off, holidays, and floating days are described as good to very good in many roles. Vacation accrual is said to increase with seniority in some locations.
Huntsman Corporation Insights
What We Do
Huntsman Corporation is a publicly traded global manufacturer and marketer of differentiated and specialty chemicals with 2019 revenues of approximately $7 billion. Our chemical products number in the thousands and are sold worldwide to manufacturers serving a broad and diverse range of consumer and industrial end markets. We operate more than 70 manufacturing, R&D and operations facilities in approximately 30 countries and employ approximately 9,000 associates within our four distinct business divisions. We view our customers as valued partners. That’s why we believe in a collaborative approach to client relations and work directly with our customers to develop new chemical components that meet their unique needs. Our dedication to our customers is matched only by our dedication to the environment. As part of our commitment to bettering the industry, we strive to operate safe, clean, efficient facilities in an environmentally and socially responsible manner. This means actively seeking opportunities to leverage our resources to assist those in need around the world. It’s all part of our growth-driven approach, which reflects the spirit of free enterprise and is centered on creating mutual benefits for customers, employees, suppliers and the communities where we work.
