Contract Management Specialist

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

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The job

The Contract Management Specialist (CM) is a key member of AVEVA’s Contract Management (CM) team, responsible for managing the full lifecycle of customer and sales‑related contract documentation—from initial request through signature and archiving.

As a key function in the quote‑to‑fulfilment process, the CM team orchestrates collaboration across Sales, Legal Counsel, Trade Compliance, Finance, Order Entry, Deal Desk and Fulfilment teams to ensure that every contract is delivered on schedule, meets business requirements and complies fully with AVEVA’s governance standards.

We are looking for a Contract Specialist with excellent attention to detail, strong communication skills, and a solid understanding of commercial contract terminology and processes. This role is part of the Contract Management team, based in Kuala Lumpur, and will support various parts of the EMEA region as assigned.

Please note that although this position reports into the Legal Department, it is not a lawyer, attorney, or counsel role.

Key responsibilities

• Assist in preparing and managing contracts related to sales activities, ensuring all documents are accurate, compliant, and delivered within required timelines.

• Ensure all contracts adhere to AVEVA’s contracting guidelines, policies, protocols and processes.

• Build and maintain strong relationships with Sales, Legal and other cross‑functional teams to ensure alignment and effective collaboration.

• Respond promptly and professionally to queries from internal teams and external stakeholders.

• Support Trade Compliance, Credit Checks, bidding, pre‑qualification and other activities within the quote‑to‑fulfilment process.

• Facilitate the contract signature process and ensure timely execution by all parties.

• Maintain accurate archives of working papers and executed agreements, including relevant references and metadata.

• Draft, prepare and edit documents—such as NDAs, Termination Letters, Novation Letters and Price Escalation notices—under Legal and senior CM supervision.

• Provide administrative support and assist with additional tasks as required

Essential requirements

• Bachelor’s degree and hands‑on experience in commercial contract management or administration. Significant relevant experience may be considered in lieu of a degree.

• Proven experience in drafting and reviewing contracts with strong attention to detail.

• Strong organizational, prioritization and time‑management skills.

• Energetic, proactive, detail‑oriented and an effective team player.

• Excellent communication skills with a professional and client‑focused approach.

• Excellent command of written and spoken English.

• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).

• Willingness and ability to support EMEA time zones, including adjusted working hours when required.

• This is not a legal advisory, legal drafting or practising lawyer position.

Desired skills

• Proficiency in other languages are desirable

• Familiarity with IT tools such as Salesforce, SharePoint, Acrobat and DocuSign CLM

Contract Management at AVEVA

Our contract management team plays a central role in enabling smooth and efficient commercial execution across AVEVA, ensuring contracts are processed accurately and in line with company policies and standards.

We work closely with Sales, Finance, Legal, and other business teams to support contract lifecycle activities, manage operational risk, and ensure agreements are delivered effectively in a fast-paced, global environment.

If you enjoy structured, detail-oriented work, collaborating across functions, and solving operational challenges, you’ll feel at home in the AVEVA Contract Management team.

Find out more: https://www.aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment.  Background checks will be conducted in accordance with local laws and may, subject to those laws,  include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
 
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.