The Transaction Coordinator (Contract-to-Close Coordinator) assists agents with coordinating all required tasks from contract ratification until closing.
Key Responsibilities:
- Establish communication with all parties of the transactions.
- Verify files for accuracy and completion of all required documents.
- Fill out appropriate jurisdictional paperwork for each transaction such as U&O applications and utility certifications.
- Order HOA/Condo documents and Home Warranty, if applicable.
- Keep agent updated though out by providing detailed email communication.
- Updated internal Excel database with transaction details.
- Monitors all timelines and contingencies. Follow up as needed with municipalities to ensure all required certifications are received timely.
- Communicates with the Title Company through out, advising them of any issues and responding promptly to all requests.
- Communicates with the lender throughout the transaction.
- Coordinates with all parties to schedule closing.
- Keep the process streamlined, organized, and on-schedule.
Requirements
Preferably at least 2 years’ experience with the following:
- Has great attention to detail, verbal and written communications skills.
- Able to produce work efficiently and meet deadlines in a fast-paced environment.
- Has the ability to prioritize agent requests and work both independently as well as collaboratively.
- Has the ability to work on many tasks and projects simultaneously to meet tight deadlines.
- Has a good attitude and enjoys working with multiple clients.
- High school graduate or equivalent combination of training and experience.
- Familiarity with Microsoft 365 (Excel, Word and Outlook).
- Knowledge of the real estate industry, transaction coordination, titles and mortgages preferred.
We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)
Equal Opportunity Employer
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- At least 2 years of relevant experience, preferably in transaction coordination or real estate
- High school diploma or equivalent combination of training and experience
- Strong attention to detail
- Strong verbal and written communication skills
- Ability to work efficiently and meet deadlines in a fast-paced environment
- Ability to prioritize requests and work independently and collaboratively
- Ability to manage multiple tasks and projects simultaneously under tight deadlines
- Positive attitude and ability to work with multiple clients
- Familiarity with Microsoft 365, including Excel, Word, and Outlook
- Knowledge of the real estate industry, transaction coordination, titles, and mortgages
HomeServices of America Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about HomeServices of America and has not been reviewed or approved by HomeServices of America.
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Healthcare Strength — Benefits packages commonly include medical, dental, and vision coverage, with corporate roles frequently advertising comprehensive options. Availability is described across multiple operating companies and postings.
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Retirement Support — A 401(k) program is repeatedly highlighted, often with an employer match noted in role descriptions. This indicates stable retirement offerings for many employee positions.
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Fair & Transparent Compensation — Pay is considered competitive for many corporate and some sales roles, with postings describing solid ranges and strong earning potential in certain functions. Commission-driven roles can reach high total compensation when production is strong.
HomeServices of America Insights
What We Do
HomeServices of America, Inc., based in Minneapolis, Minn., developed a strategy that integrates all the pieces of the real estate transaction puzzle including mortgage, title, escrow, insurance and relocation into a suite of home services that work together. Today, while our companies each operate autonomously, they share the unifying priority of delivering an exceptional experience to customers throughout the home buying transaction process. As the parent organization, we support our companies with technological innovation, operational excellence together with operational, legal and financial expertise to stay relevant throughout the home buying and home selling process. Through its affiliate companies, HomeServices of America is the second-largest homeownership service provider in the United States. Owned by Berkshire Hathaway Energy, an affiliate of Berkshire Hathaway Inc., HomeServices’ operating companies offer integrated real estate services, including brokerage services, mortgage originations, title and closing services, property and casualty insurance, home warranties and other homeownership services. HomeServices Relocation, LLC is the full-service relocation arm of HomeServices of America which provides every aspect of domestic and international relocation to corporations around the world.
