Contract Billing Analyst I

The Contract Billing Analyst I is responsible for processing contract specific billing invoices. This position regularly interacts with Program Managers and follows the established review and approval processes in order to ensure the accuracy of invoice billings and to resolve any variances that may exist.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.   

ESSENTIAL REQUIREMENTS

• Must be able to pass a background check 

• Working knowledge and understanding of government contract billing with ability to read through contracts and ascertain needed information

• Operational knowledge of standard office principles, practices and procedures, as well as those related to accounting and finance

• Basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP)

• Ability to follow instructions and pre-established guidelines

• Proficient in the use of standard office equipment such as computers, copiers, fax machines, telephone systems and office automation systems with ability to use 10-key calculator by touch

• Skilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.) with ability to quickly grasp specialized automated accounting systems

• Excellent verbal and written communications skills

• Detail-oriented with ability to organize and prioritize tasks, meet deadlines and accurately complete all assignments

• Solid analytical and problem-solving skills

• Excellent customer service skills

• Ability to maintain all information in a highly confidential and organized manner

• Ability to work both independently and in a team environment toward the successful achievement of goals

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Prepares invoices for a variety of contracts, and utilizes multiple systems for invoice submittals (i.e., WAWF, Vipers, IBM, GSA, ITSS, IPP, etc.). 
Reads and interprets contracts to determine and understand proper invoicing formats and requirements.

Reviews work and verifies the accuracy of invoice calculations.

Records invoices through the accounting system.

Coordinates the review and approval of invoices with internal Program / Project Managers.

Scans, copies, files and mails invoices.

Performs aged accounts receivables analyses, and assists with unbilled reconciliations.
Assists in preparation of Contract Closeouts, Month End Analysis and various reports.
Provides information to assist with internal and external audits, as requested.

Performs all other duties as required. Meets performance and accuracy standards.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and co-workers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions as the best of own ability.

EDUCATION/EXPERIENCE

Must have relevant education, experience and accuracy as specified below, or equivalent combination of education / experience.

Level I

Associates Degree

1 year 6 months experience

One year average accuracy of 90%.

Competent use of CNI Billing Systems.

Basic knowledge of Contract Billing types.

Assists with reporting requirements.

Continuous level of high performance required. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office/warehouse setting. Regularly required to use hands to finger, handle, or feel.  Regularly required to reach with hands and arms, occasionally above head. Regularly required to twist at the waist, climb and descend stairs while carrying objects. Ability to speak and hear. Frequently required to stand, walk, stoop, kneel, crouch or crawl. Occasionally required to sit and climb or balance. Regularly lifts and/or moves up to twenty-five pounds and occasionally lifts and/or moves up to fifty pounds. Works near moving mechanical parts. Regularly exposed to general office and general office machinery noise. May be exposed to warehouse, truck or forklift noise. 
 

EOE including Disability/Vet
 

CNI offers a comprehensive benefits package that includes:

• Medical

• Dental

• Vision

• 401(k)

• Family Planning/Fertility Assistance

• STD/LTD/Basic Life/AD&D

• Legal-Aid Program

• Employee Assistance Program (EAP)

• Paid Time Off (PTO) 

• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).

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