Contract Analyst

About m360 Research (m360 Research is a wholly owned subsidiary of M3): m360 Research is a full-service market research agency specializing in the healthcare space. Our proprietary panels include over 1 million physicians across 75 specialties in addition to substantial communities of allied HCPs, and payers. Founded in 2004, with a strong provenance in technology and innovation, m360 is committed to high quality and actionable insights, underpinned by robust physician verification and ISO certification (9001, 20252, 27001). International fieldwork services are complemented by full service advanced analytics to power data-driven decision making.

About M3: A Japanese global leader in the provision of ground-breaking and innovative technological and research solutions to the healthcare industry. The M3 Group operates in the US, Asia, and Europe with over 5.8 million physician members globally via its physician websites which include mdlinx.com, m3.com, research.m3.com, Doctors.net.uk, medigate.net, and medlive.cn. M3 Inc. is a publicly traded company on the Tokyo Stock Exchange (jp:2413, NIKKEI 225) with subsidiaries in major markets including the US, UK, Japan, South Korea, and China, and in 2020 was ranked in Forbes’ Global 2000 list. The M3 Group provides services to healthcare and the life science industry. In addition to market research, these services include medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services. M3 has offices in Japan, UK, France, Germany, Brazil, Sweden, China, USA, and South Korea, as well as India.

Role Mission:
Contract Analysts, are responsible for preparing and recording business contracts (including, but not limited to, Master Services Agreements, Vendor Agreements, Statements of Work and Non-Disclosure Agreements) on behalf of their employer. Their duties include researching a contract’s terms, alerting parties to renewals or extensions and recording the existence of agreements with clients and suppliers alike. The Contract Analyst’s role is to provide a consistent point of contact for internal employees to plan, update and execute legal agreements. 

The Contract Analyst will work closely with the global compliance/legal team as well as the sales and partner/procurement teams dealing with existing and new contracts. 

Working with the wider Contracts team, the Contract Analyst will triage requests and provide optimal internal servicing to standard, quality, and time.

The ideal candidate will be a highly detail-orientated professional and have a strong background in administration, as well as a thorough understanding of contracts, contract processing and data protection requirements. Contract Analysts have to be shrewd, meticulous and knowledgeable about the details and potential benefits of any contract, and must fulfil the following duties and responsibilities.

Essential Duties and Responsibilities:
Including, but not limited to the following:

• Responsible to track contract status and contracts through implementation process for clients, partners, and third-party agreements,
• Inspect, read, edit, and verify documents and assess data,
• Meet deadlines and update internal stakeholders with status,
• Offer ad –hoc administrative support to divisions, including uploading contracts to a proprietary system
• Analyses significant, and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, and regulations,
• Drafts and prepares agreements for internal approval and signature,
• Reviews and evaluates requests for changes in, or revisions of, contracts,
• Solicits, in an organized fashion, input from internal stakeholders including sales, compliance and management,
• Develops and administers contract administration policies, systems, and procedures,
• As part of job responsibilities, you are required to comply with ISO 20252:2019 and ISO 27001 standards.
• Communicate ideas effectively to the company, to the other parties involved in the contract and to stakeholders to keep everyone apprised of contract-related matters.
• Negotiate points according to the company’s best interests 
• Analyze contract clauses, stipulations, obligations, and liabilities.
• Document processes and maintaining files.
• Craft, evaluate, negotiate and execute a wide variety of different contracts covering a range of transactions.
• Create and maintain relationships with colleagues in various departments/roles
• Maintain records for correspondence and documentation in relation to established contracts and those in progress.
• Communicate and present information to stakeholders about all contract-related matters.
• Solve any contract-related problems that may arise internally with the company itself.
• Use legal and financial terminology to draft detailed documents explaining business propositions.

•    Bachelor’s degree or equivalency preferred,
•    Minimum of 3+ years of experience in a similar position,
•    Experience in working in a similar industry preferred.
 

•    Knowledge of legal terminology and principles relevant to commercial contracts,
•    The ability to analyze legal documents for accuracy,
•    Experience with contract management solutions,
•    Excellent written and oral communication skills,
•    Excellent skills in Microsoft Excel, Word, and Outlook,
•    Experience with JIRA a plus
•    Experience with electronic signing platforms 
•    Organized, self-motivated and self-directed,
•    Ingenuity, with a willingness and enthusiasm for learning new techniques,
•    Excellent interpersonal communication skills.
•    Good time-management skills.
•    Ability to perform under pressure.
•    Excellent computer skills.
•    A keen eye for detail.