About the Company
We are a growing construction company specializing in underground utility & excavation, commercial and residential projects throughout South Florida. Our team is committed to quality, collaboration, and delivering projects on time and within budget.
Position Summary
Responsible for supporting project management by ensuring accurate documentation, billing, and compliance. This includes preparing and reviewing contracts, tracking billing schedules, submitting invoices with proper backup, and maintaining organized records of contracts, notices (NTOs), and project documents. The role also involves reviewing billing accuracy, assisting with change orders and contract modifications, coordinating with vendors and internal teams to resolve discrepancies, and maintaining compliance records such as insurance certificates.
Additionally, the Contract Administrator utilizes Sage accounting software and Microsoft Excel.
Key Responsibilities
Contract Administration
- Maintain construction contracts and subcontract agreements along with all associated change orders and compliance documents.
- Reconcile and track contract status, change orders, NTO & COI renewals
- Ensure compliance with contract terms and project requirements
- Maintain organized digital and physical contract files
- Coordinate insurance certificates, permits, and licensing requirements
- Track subcontractor compliance and vendor documentation
- Assist with project closeout documentation
Benefits
- Health insurance
- Paid time off
- 401(k)
- Professional development opportunities
- Discretionary profit sharing
Schedule & Location
- Full-Time
- Monday–Friday
- In-office
- Location: [Hialeah Gardens, Florida]
Qualifications
Required
- Strong organizational and document management skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Excellent communication and multitasking abilities
- (Benefit) years of experience in construction and/or contract administration
Skills
- Attention to detail
- Time management
- Problem-solving
- Contract review
- Project coordination and reconciliation
- Invoice processing
- Team collaboration
Skills Required
- Strong organizational and document management skills
- Proficiency in Microsoft Excel
- Proficiency in Microsoft Word and Outlook
- Experience using Sage accounting software
- Excellent communication and multitasking abilities
- Years of experience in construction and/or contract administration
- Attention to detail
- Time management
- Problem-solving
- Contract review experience
- Project coordination and reconciliation
- Invoice processing
- Team collaboration
What We Do
American Engineering & Development Corporation (AEDC) is a South Florida-based civil engineering contractor providing a comprehensive range of civil construction services for land development across both public and private sectors. With regional facilities in Dade/Broward and Palm Beach/Martin Counties and a workforce of over 500 skilled employees, AEDC specializes in complex projects including underground utilities, earthwork, grading, and surveying.
