The Contract Administrator plays a critical role in Procurement Services facilitating the contracting process for the purchase of goods and services. This role is critical in preparing draft contracts, coordinating internal approvals and ensuring that documents are ready for legal review. The position requires close collaboration with Procurement Buyers, Category Managers, and the Legal team.
Key Responsibilities:
Draft initial versions of standard procurement contracts (e.g., NDAs, services agreements, supply agreements, SOWs) using approved templates, and route to internal Legal Counsel for review and legal approval.
Collect and incorporate key commercial and technical information from Buyers and Category Managers into contract drafts.
Ensure contracts are aligned with internal policies and procedures.
Responsible for the governance of standard documentation and clauses. This includes review and maintenance of our clause library, contract templates and any other standard documentation.
Coordinates with Legal to provide feedback on frequently negotiated clauses and provides communication to team on updates and changes to templates and other documentation.
Assist in generating reports on contract activity and performance metrics as required.
Track key dates and deliverables such as expirations and milestones.
Provide administrative support to Procurement and Legal throughout the contract lifecycle.
Job Requirements:
Bachelor’s degree in Paralegal Studies, Legal Studies, or a related field. Paralegal certification is preferred.
5+ years of experience as a paralegal, contract administrator or document management role.
Familiarity with commercial contract formats and standard contractual terms.
Excellent written communication skills and attention to detail.
Strong organizational skills and the ability to manage multiple contracts simultaneously.
Comfortable working with legal templates and internal stakeholders to gather and input necessary contract details.
Experience working in a procurement or supply chain environment.
Familiarity with contract lifecycle management (CLM) or eProcurement systems.
Proficient in Microsoft Office and document collaboration tools.
Excellent attention to detail and organizational skills
Ability to manage multiple contracts simultaneously and meet deadlines in a fast-paced environment.
Ability to work individually and as part of a team
Strong coordination and follow-up skills.
Robust communication and interpersonal skills
Discretion when handling confidential information.
#Hybrid
#LI-NK1
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance, business need and manager discretion, and may be revised as necessary.
JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER
JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law.
DISABILITY ACCOMMODATIONS
If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family’s Talent Acquisition department at [email protected] for assistance. If you have an accommodation request for one of our recruiting events, please notify us at least 72 hours prior so that we may provide assistance.
Top Skills
What We Do
JM Family Enterprises, Inc. was founded by automotive legend, Jim Moran in 1968. It is a privately held company with $16 billion in revenue and more than 4,500 associates. Rooted in automotive and united in its strong culture and core values, JM Family is in the business of helping other businesses succeed. As a long-term partner, it is invested in its companies, associates and its communities. Driven by exceptional performance, current subsidiaries are in the automotive, financial services and franchising industries. Its family of companies includes: Southeast Toyota Distributors, the world’s largest independent distributor of Toyota vehicles; JM&A Group, a company committed to improving automotive dealers’ performance by offering Finance & Insurance products and services, dealership training and consulting; World Omni Financial Corp. (dba Southeast Toyota Finance), a captive financial services company driven to delivering an exceptional dealership and customer experience for Toyota customers in the Southeast; JM Lexus, one of South Florida’s leading Lexus dealers; DataScan, a provider of solutions for wholesale asset financing and inventory risk management; and Home Franchise Concepts, a multi-brand franchise network consisting of Budget Blinds, Tailored Living featuring PremierGarage, Concrete Craft, AdvantaClean, Kitchen Tune-Up, Bath Tune-Up and Two Maids & A Mop.
JM Family has earned various awards for its culture, products and services, including 23 consecutive years on Fortune’s 100 Best Companies to Work For list.
