Contract Administrator

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM has positions available for Contract Administrators in our Philadelphia, PA location.

The responsibilities include, but may not be limited to, the following:

• The Contract Administrator will provide administrative and contract support (including financial administrative services) to several programs administered by AECOM for the Goods Movement business line in the Philadelphia office.
• Candidate responsibilities include, but are not limited to handling phone inquiries, initiating correspondence as required, assisting with client and applicant invoice inquiries or clarifications, preparation of invoices, filing, drafting, transmitting agreements, reproduction and distribution of incoming and outgoing documents, data entry, incoming and outgoing mail, tracking of incoming payments, and accounts payable office duties.
• This position requires a detail-oriented person with excellent interpersonal skills. Position will require some client interaction. Tasks associated with this position will include electronic database management, review, handling, tracking, and filing various documents as part of the overall program, filing documents, and managing information on the client’s electronic database system, general handling and filing of project correspondence, general office duties, and performing other tasks as needed.
• Word processing, correspondence e-mails/letters, support for project management and project accounting, assist project engineers in the timely handling of various tasks within the contracts, and relies on extensive experience and judgment to plan and accomplish goals.

Minimum Requirements:

• Bachelor's degree plus 2 years of relevant experience or demonstrated equivalency of experience and/or education
• Experience using Microsoft Office: Access, Word, and Excel
• Previous experience with technical writing
• Due to the nature of this job, U.S. citizenship is required

Preferred Qualifications:

• Previous experience with administrative and/ or contract support
• Experience using any electronic database
• Experience with billing and invoicing
• Proficiency in the written English language is required

• Sponsorship for US employment authorization is not available now or in the future for this position.
• Relocation support is not available for this role
• This position requires 5 days per week in the office
• Professional writing examples may be requested at the time of the interview

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.