Loews Hotels & Co

Contract Administrator - FSC

Reposted 2 Days Ago

Be an Early Applicant

Nashville, TN, USA

In-Office

Junior

Hospitality

The Role

Supports senior leadership and sourcing contract attorney in contract administration, review, tracking, renewals, negotiations, insurance/covenant compliance, and maintaining electronic contract databases. Acts as liaison with auditors, vendors, tenants, JV partners, and corporate legal/risk. Assists with legal expense tracking and reporting deviations for audit.

Summary Generated by Built In

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio of hotels and resorts in the United States. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their “uniquely local” community in order to curate exciting, approachable and local travel experiences for guests.

Who We Are: Founded in 1960, Loews Hotels & Co operates iconic hotels and resorts across the U.S. Together, our diverse and welcoming teams craft exceptional experiences in iconic destinations.

Growth and belonging start here; you’ll be valued for who you are and the goals you have. Whether your next career chapter involves making memories for guests or supporting our properties in our Corporate Office, every role—from Guest Services to Finance, Culinary to IT—offers opportunities to grow and make a meaningful impact.

Creating a Team Member experience where you belong no matter what age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status that makes you, you is a daily focus for us.

What We Offer:

Competitive health & wellness benefits, 401(k) & company match
Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement
Training & Development opportunities, career growth
Tuition Reimbursement
Pet Insurance
Team Member Hotel Rates, other discounts, perks and more

What We’re Looking For:

The Contract Administrator, working in close cooperation with the Contract Attorney and Sourcing Managers, stewards the contracting workflow for a number of capital and services contracts. The Contract Administrator ensures each contract is timely negotiated and executed, and tracks the legal department’s metrics and compliance with internal standards.

Who You Are:

A capable, confident self-starter who is goal-driven
Collaborator who excels in a deadline-driven, ever-evolving environment
An adaptive, reliable, diligent individual who is both process and solution-oriented
A team player who is flexible and open to feedback
Comfortable composing written communications and directing internal and external communication flows
Prompt and communicative, clear, professional and concise in communication style
Organized, proactive, diligent with a track record of engagement, commitment, and reliability

What You Will Do:

Direct and progress all contracts through the contract lifecycle using the company’s contract management software, which will include:
- Communicating with outside vendors and internal business managers on behalf of the Contract Attorney
- Preparing templates for Contract Attorney’s review
- Assisting the Sourcing Managers and/or the Contract Attorney as needed
- Procuring and uploading ancillary documents
- Sending drafts to counterparties for review, and receiving edits back from counterparties
- Scheduling internal and external calls as needed
- Sending finalized agreements for execution and verifying proper execution

Maintain tracking database to closely monitor and provide relevant updates concerning all contracts, which generally includes actions such as:
- Regularly reviewing the status of each contract, and updating the tracker to reflect the stage of each
- Following up with relevant individuals regarding contract statuses and prompting them to take action
- Saving and notating files for future reference
- Inputting data and verifying accuracy of records

Your Experience Includes:

2+ years of experience in contract administration, transactional paralegal work, or similar
Bachelor's degree required; preferably in Law, Business, or Finance

Skills Required

2+ years of experience in contract administration
Bachelor's degree (preferably in Law, Business, or Finance)
Proficiency in Microsoft Office Suite (Excel, Word, Project, Access, Outlook)
Experience with Database Management and SharePoint
Strong understanding of basic accounting: budget reconciliation, tracking, balancing G/Ls
Knowledge of Adaco and Epicor

Loews Hotels & Co Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Loews Hotels & Co and has not been reviewed or approved by Loews Hotels & Co.

Parental & Family Support — Paid parental leave, adoption assistance, Bright Horizons back-up care, and fertility coverage through WINFertility (lifetime maximum of $25,000) are explicitly offered. These benefits expand support for family-building and caregiving beyond standard hospitality offerings.
Healthcare Strength — Multiple medical, dental, and vision plan options are paired with mental health resources through an EAP and 24/7 coaching via Headspace Care. This breadth indicates robust core health coverage with accessible wellbeing support.
Retirement Support — A 401(k) program through T. Rowe Price includes a company match up to 4% with immediate 100% vesting. This structure enhances retirement savings value from the start of employment.