SUMMARY
- Clerical work and administrative business detail.
ESSENTIAL DUTIES/RESPONSIBILITIES
- Read and route incoming mail.
- Type and transmit correspondence for Marketing and Contract Administration.
- File correspondence and other records.
- Answer telephone and provide information or route calls and place outgoing calls.
- Schedule meetings.
- Assist with preparation and maintenance of quote files.
- Assist Contract Administration.
- Provide receptionist back-up relief.
- Record minutes of staff meetings.
- Assist with client/customer relations.
- Complete department supply orders.
- Compile and distribute memos and correspondence.
- Assist with logging Request for Quotes (RFQ's) in ERP system for quote number assignment and ensure data is current.
- Assist with researching parts history (includes NSN history).
- Initiate job quote packages for Contract Administration and Estimating and ensure timely response.
- Obtain necessary copies of drawings, and/or Bill of Materials (BOM) from Document Control.
- Maintain quote file and log according to status (In process/Cancel/No Bid/Tracking, etc.).
- Acquire proposal status from Estimating Department and customers and update electronic system.
- Print ERP report and updating ERP as required by Contract Administrators.
- Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.
- Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.
AS9100/ISO SPECIFIC DUTIES
- Be familiar with and understand Atec Quality Policy and company objectives.
- Understand required AS9100/ISO specific Procedures and Work Instructions.
- Complete all records required by Procedures and Work Instructions.
- Participate in Atec Continuous Improvement activities as appropriate (including Strategic Planning, AIM, Suggestion box, etc.).
- Participate in AS9100/ISO training as required.
- Cooperate with Auditors.
- Report any deviations to appropriate area manager/supervisor.
EDUCATION AND/OR EXPERIENCE
- High school diploma or General Education Degree (GED); or one to three years related experience; or combination of education and experience.
- Proficiency with computer software including Microsoft Office.
PHYSICAL DEMANDS
- Employee is regularly required to stand or sit, usually at a computer and/or typewriter for an extended period of time and occasionally to stoop or kneel.
WORK ENVIRONMENT
- Noise level in the work environment is usually moderate.
- Extended work hours and/or travel may occasionally be required
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.
If you need a reasonable accommodation, please call 281-276-2643
Top Skills
What We Do
When accuracy and reliability count, Atec, Inc., is dedicated to producing quality turnkey systems for our Aerospace and Energy clients. Our 68+ years of experience, as well as our unique blend of capabilities—design, manufacture and field service offers rugged, best value solutions throughout our product lines: Engine Test Cells, Space Flight Components and Energy Products. Celtech, the world’s leading test stand provider, has bolstered our intermediate test stand production, heavy fabrication facilities and field services. Hager Machine & Tool offers CNC lathe expertise and speed to address our growing energy focus. Vital Link, Inc. is the premier hush house and noise suppressor provider and maintainer globally. Our latest addition of the Astronics Engine Test Systems line (NETS) positions us for growing Naval aviation support. New offices in Singapore, Istanbul and Minneapolis have also extended our reach of our 300 employees. Together, we offer 300,000 sq. ft. on 60+ acres at 10 international locations. Atec is experiencing strong growth.
