The Contextual Ministry Coordinator plays a pivotal role in providing administrative support to the Contextual Ministry department. This position is responsible for fostering a welcoming and inclusive environment for guests, students, faculty and staff while ensuring the smooth coordination of departmental operations and services. Hours of operations Monday - Friday (When the Seminary is open) 9:00 AM - 5:00 PM.
Contextual Ministry Responsibilities:
- Provide administrative support to the Director of CXM (ex. compose correspondence, maintain departmental calendars, assist with CXM budget, board reports, serve as TA for all CXM courses)
- Maintain electronic records, complete electronic bank reconciliation for departmental credit card
- Coordinate and make arrangements for the orientation and placement process for all students taking CXM
- Coordinate and make arrangements for the orientations for CXM supervisors, lay support team conveners, colloquy facilitators, and student orientations.
- Assist Director, seminarians, CXM supervisors, and lay support team conveners in all aspects of CXM
- Assist Director in arranging the logistics of all meetings/orientations
- Coordinate and make arrangements for Celebrating our CXM Journey Service and Dinner in April, CXM ministry site fair in August, and CXM Interview Day
- Maintain complete/up-to-date records of CXM sites, supervisors, and lay support teams
- Maintain and update CXM webpage and keep all forms up to date
- Maintain all Brightspace classes for Director of CXM and keep all forms up to date
- Create a welcome and hospitable environment in the CXM department, either in person, by telephone, zoom, or through written contact
- Other duties as assigned
Qualifications
Skills:
- Bachelor's degree in Education or Religious Studies
- Proficient in Microsoft 365, Shared Point, One Drive
- Organization (filing, prioritization, multitasking), time management (meeting deadlines and daily tasks with efficiency)
- Detail oriented
- Understands educational or ministry-based program structures
- Able to troubleshoot and resolve minor workflow issues
- Strong communication skills
- Flexible, collaborative, and team oriented
Skills Required
- Bachelor's degree in Education or Religious Studies
- Proficiency with Microsoft 365, SharePoint, and OneDrive
- Strong organizational skills, including filing, prioritization, and multitasking
- Effective time management and ability to meet deadlines
- Strong attention to detail
- Understanding of educational or ministry-based program structures
- Ability to troubleshoot and resolve minor workflow issues
- Strong communication skills
- Flexible, collaborative, and team-oriented work style
What We Do
The Protestant Episcopal Theological Seminary in Virginia, also known as Virginia Theological Seminary (VTS), was established in 1823. It is the largest accredited seminary of the Episcopal Church, preparing individuals for ministry.
