Join Civitta - an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.
Support universities, research institutions, and companies in securing Horizon Europe and other EU funding. From consortium building to proposal writing and project coordination, you’ll be involved throughout the funding cycle.
Here, you’ll shape projects from start to finish, collaborate with leading researchers, and see your work deliver real impact.
projects. The role combines client advisory, proposal preparation, project administration and implementation support.
You will:
- Contributing to the preparation of competitive Horizon Europe proposals, from initial concept development through submission;
- Translating technical and scientific concepts into clear, convincing and evaluator-oriented narratives;
- Supporting consortium building, partner role definition and allocation of responsibilities;
- Contributing to proposal budgeting, resource planning and eligibility assessments;
- Supporting clients during final submission and, where relevant, Grant Agreement preparation.
- Conducting market, competitor, technology and stakeholder analyses;
- Developing exploitation and uptake strategies for research and innovation results;
- Translating research and technological developments into commercially and societally relevant value propositions;
- Developing strategic recommendations based on quantitative and qualitative analysis;
- Supporting clients and consortiums in the implementation of funded Horizon Europe projects;
- Providing coordination support to project coordinators and work package/task leaders;
- Supporting communication and collaboration between consortium partners;
- Supporting preparation of project meetings, steering committee meetings, workshops and reporting activities.
Requirements:
- Master degree in economics, business, innovation, biotechnology, medicine, material technology, engineering, environmental sciences, social sciences or another relevant discipline;
- 2 years of relevant professional experience in consulting, innovation management, R&I, EU funding, project management or a related field;
- Excellent analytical, writing and presentation skills;
- Ability to understand complex technical and scientific information and translate it into structured, accessible and persuasive content;
- Strong time-management skills, with the ability to manage several assignments simultaneously;
- Excellent command of English (C2), both written and spoken.
- Experience in preparing or contributing to successful EU funding proposals;
- Understanding of the Horizon Europe project lifecycle, including proposal preparation, evaluation, grant preparation and project implementation;
- Knowledge of Horizon Europe instruments such as RIA, IA, CSA, MSCA, EIC, WIDERA or European Partnerships;
- Experience in innovation management, technology transfer or commercialisation;
- Experience with Life Cycle Assessment, Techno-Economic Assessment, market research or business modelling;
- Knowledge of EU taxonomy, sustainability, circular economy, climate, energy, biotech, digital technologies or other emerging innovation sectors;
- Proficiency in AI-powered tools for research, analysis, content development, information structuring and productivity, with the ability to critically assess and validate AI-generated outputs.
- Client orientation - Ability to understand client needs, structure problems and develop practical, value-adding solutions;
- Proposal writing - Ability to transform complex project ideas into concise, persuasive and evaluator-oriented proposals;
- Analytical thinking - Ability to analyse technical, economic and market information and derive clear strategic recommendations;
- Project management - Strong organisational skills and ability to coordinate multiple stakeholders, activities and deadlines;
- Communication - Excellent written and verbal communication skills, including the ability to communicate effectively with both technical experts and senior decision-makers;
- Commercial awareness - Understanding of how innovation can generate economic, environmental and societal value and how projects can progress from R&I towards market uptake;
- Teamwork - Ability to work effectively in international, multidisciplinary teams and take ownership of assigned responsibilities;
- Proactivity - Ability to identify risks, opportunities and potential improvements without waiting for instructions.
Benefits:
- Professional Growth – We support rapid career development, offering performance and salary reviews twice a year to ensure your progress is recognized and rewarded;
- Bonus – Earn financial rewards through a clear, standardized system that recognizes your contributions;
- Flexible Working Hours – Manage your workday with flexibility and the option to work from home twice a week, while enjoying our city-centre office as a convenient, collaborative workspace;
- Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
- International Offsite Trips – Each year, we travel to an exciting destination to spend time together with the entire Civitta team, building connections and creating unforgettable memories;
- Gifts Program – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
- Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;
- Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs, including: services from Stebby or Confido (sports, diagnostics, medical, dental, and mental health support); phone bill compensation (Telia users) of up to 20 EUR/month; company-paid team sports registration for groups of 3+ employees.
Skills Required
- Master’s degree in economics, business, innovation, biotechnology, medicine, material technology, engineering, environmental sciences, social sciences, or another relevant discipline
- Two years of relevant professional experience in consulting, innovation management, research and innovation, EU funding, project management, or a related field
- Excellent analytical, writing, and presentation skills
- Ability to understand complex technical and scientific information and translate it into structured, accessible, and persuasive content
- Strong time-management skills and ability to manage several assignments simultaneously
- Excellent command of English at C2 level, written and spoken
- Experience preparing or contributing to successful EU funding proposals
- Understanding of the Horizon Europe project lifecycle
- Knowledge of Horizon Europe instruments, including RIA, IA, CSA, MSCA, EIC, WIDERA, or European Partnerships
- Experience in innovation management, technology transfer, or commercialisation
- Experience with Life Cycle Assessment, Techno-Economic Assessment, market research, or business modelling
- Knowledge of EU taxonomy, sustainability, circular economy, climate, energy, biotechnology, digital technologies, or emerging innovation sectors
- Proficiency in AI-powered tools for research, analysis, content development, information structuring, and productivity
What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
