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The Role
Provide high-discretion administrative and data-entry support to senior legal leadership at Offutt AFB. Manage executive calendars, phone and email communications, document control, records maintenance per AFRIMS and Privacy Act, safeguard PHI per HIPAA, liaise with stakeholders, and ensure timely tracking of deadlines and briefings.
Summary Generated by Built In
We are a growing information technology company that offers its employees a culture of success, the chance to work on revolutionary federal IT infrastructure, and the opportunity to grow alongside cutting-edge technology that is reshaping the industry. We are seeking forward thinking candidates that have strong experience in operational support and can help take to the next level in a pro-active stance.
Chameleon Integrated Services has expertise in operations management, quality systems, data operations and cybersecurity. We secure some of the most sensitive data for the Department of Defense and for other U. S. federal government agencies. We are known for the great care we take with clients and employees, and we believe in promoting from within.
We offer a Full Benefits package including:
- Competitive Employee Health Insurance options including dental
- 100% company paid vision plan
- 401K plan with generous company match and no vesting period
- 100% company paid Life insurance
- 100% company paid long and short-term disability insurance
- Training allowance
- PTO and more
THIS POSITION REQUIRES AN ACTIVE SECIRTY CLEARANCE
Position Mission
The Confidential Executive Assistant serves as the primary administrative and data-entry anchor for senior leadership staff within the 55th Wing Office of the Staff Judge Advocate (55 WG/JA). Operating within a highly sensitive military legal environment, this role requires exceptional organizational structure, flawless attention to deadlines, and absolute professional discretion.
Core Duties & Responsibilities
- Administrative Support: Execute general data-entry tasks, manage multi-line phone systems, answer email queries, and process in-person requests with exceptional telephone etiquette and customer service skills.
- Calendar & Deliverables Management: Maintain executive calendars, coordinate meetings and conferences, track upcoming administrative deadlines, and manage formal task schedules.
- Document Control: Prepare, edit, scan, upload, and maintain official emails, written correspondence, legal documents, reports, and presentation briefing materials.
- Records Maintenance: Ensure all electronic and physical files are maintained and archived in strict compliance with the Air Force Records Information Management System (AFRIMS) and Privacy Act schedules.
- Discretionary Security: Handle and safeguard sensitive personnel documents, strategic information, and Protected Health Information (PHI) in strict alignment with HIPAA and Privacy Act regulations.
- Stakeholder Liaison: Act as the primary point of contact between senior legal leadership, installation personnel, vendors, and external agencies.
- U.S. Citizenship: Required.
- Active Security Clearance: Active Secret level or higher.
- Education: Associate’s Degree or higher.
- Office Experience: Minimum of one (1) year of dedicated clerical or data-entry experience obtained within a formal office setting.
- Military Experience: Minimum of one (1) year of experience working in a military environment.
- Software Proficiency: Demonstrated expertise in Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint, and Teams).
- Language: Ability to read, understand, speak, and write English fluently to communicate effectively with installation staff both in person and via telephone.
- Military Environment: Minimum of one (1) year of previous experience working inside a U.S. military environment is strictly required.
- Education: An Associate’s Degree (in any field) is the mandatory minimum educational baseline.
- Performance Location: Office of the Staff Judge Advocate (55 WG/JA), Offutt AFB, NE
- Hours of Operation: 0730–1630, Monday through Friday
- Federal Holidays: Off (Excluding New Year’s Day, MLK Day, Presidents' Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas)
- Position Type: Full-Time, Contract
Skills Required
- U.S. Citizenship
- Active security clearance (Secret level or higher)
- Associate's Degree or higher
- Minimum one (1) year clerical or data-entry experience in a formal office setting
- Minimum one (1) year experience working inside a U.S. military environment
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
- Ability to read, understand, speak, and write English fluently
- Experience maintaining records in compliance with AFRIMS, Privacy Act schedules, and handling PHI per HIPAA
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The Company
What We Do
Chameleon Integrated Services is an information technology company offering requirements management services.
