Conference Administrator

Job Description Summary

This is an exciting opportunity to launch your career with the Conference Management team, where you'll play a key role in bringing regional Sales and Marketing events to life. As a Conference Administrator, you will be supported by an experienced team while following established processes to support execution-based tasks, including the fulfillment of marketing material requests, inventory management of promotional items, and basic logistics coordination for vendor shows working with established processes and guidance from the team. You will ensure the seamless execution of event touchpoints, supporting customer engagement and regional sales growth.
Please note this is a fixed- term contract position with an estimated end date of December, 2026.
Ce poste est un excellent point d’entrée dans l’équipe de Management de Conférences, et il a pour objectif de maintenir la capacité opérationnelle et de soutenir l'organisation d'événements régionaux liés aux ventes et au marketing. Le Conference Administrator se concentre principalement sur le traitement des demandes de supports marketing, la gestion des stocks d'articles promotionnels et la coordination logistique de base pour les salons professionnels. Ces contributions garantissent une bonne expérience client lors de ces événements, impactant l'engagement des clients et la croissance globale des ventes au niveau régional.
Merci de prendre en compte que ce poste est un CDD de 4 mois, avec une fin de contrat estimée en décembre 2026.

Job Description

Duties and Responsibilities

• Coordinate the printing, assembly, and timely shipping of all marketing materials and collateral to conferences, vendor shows, and sales team members as requested

• Maintain an accurate inventory and supply of promotional items and marketing collateral to prevent shortages and ensure material readiness

• Support regional sales teams with vendor show logistics through the efficient preparation and dispatch of required marketing assets

• Perform additional administrative duties and task-based support as required by the Conference Management team to balance seasonal workload demands

Knowledge and Qualifications 

• 1-2 years of work experience in an administrative, clerical, retail, or warehouse/logistics support environment

• High school diploma, or 1-2 year vocational training / associates degree

• Basic understanding of inventory control and tracking practices

• Ability to follow established workflows, instructions and safety guidelines under direct supervision

• Able to lift, carry, or otherwise move and position a minimum of 20 pounds

Missions et responsabilités principales 

• Coordonner l'impression, l'assemblage et l'expédition dans les délais de tous les supports marketing et documents d'accompagnement destinés aux conférences, aux salons professionnels et aux membres de l'équipe commerciale, selon les demandes

• Gérer avec précision les stocks et l'approvisionnement en articles promotionnels et supports marketing afin d'éviter toute rupture de stock et de garantir la disponibilité des supports

• Soutenir les équipes commerciales régionales dans la logistique des salons professionnels grâce à la préparation et à l'expédition efficaces des supports marketing requis

• Effectuer des tâches administratives supplémentaires et apporter un soutien ponctuel, selon les besoins de l’équipe de gestion des conférences, afin d’équilibrer la charge de travail saisonnière

Qualifications et connaissances

• Expérience professionnelle de 1 à 2 ans dans un environnement administratif, de secrétariat, de vente au détail ou d’entrepôt/logistique

• Diplôme de niveau Bac+2, ou formation professionnelle de 1 à 2 ans

• Connaissances de base en matière de gestion des stocks et de suivi des marchandises.

• Capacité à suivre les processus de travail, les instructions et les consignes de sécurité établis, sous supervision directe

• Anglais professionnel souhaité

• Capacité à soulever, porter ou déplacer un poids d'au moins 15kg

#LI-AB1 #LI-Onsite #United

STEMCELL Technologies is a privately owned, Vancouver-based biotechnology company that helps power leading-edge life science research around the world. Driven by our love of science and passion for quality, we are a company of Scientists Helping Scientists—standing by our customers to provide the outstanding products, technical support, and training they need to advance their research. Scientists performing stem cell, immunology, cancer, regenerative medicine, and cellular therapy research are among those who rely on our cell culture media, cell separation products, instruments, accessory products, and services. Through our many regional offices, as well as our distribution centers in Vancouver, Seattle, Grenoble, and Singapore, we deliver our innovative, specialized products to more than 100 countries. With over 1,800 employees globally, most with scientific or engineering degrees, STEMCELL is proud to be the largest biotechnology employer in Canada.

This is an opportunity to work with highly motivated colleagues in a science-oriented, creative, and dynamic environment. We offer a competitive salary, excellent benefits, and meaningful career development opportunities.

STEMCELL is well recognized for exceptional leadership and business practices. We are one of Canada’s Best Managed Companies and operate an ISO 14001-certified environmental management system to measure and reduce our environmental impact. 

As an equal opportunity employer, STEMCELL is dedicated to ensuring that every employee feels safe, valued, and respected for who they are. We know that scientific progress and innovation occur when diverse, creative minds come together and we are committed to nurturing a culture of inclusivity and belonging. STEMCELL enforces a zero-tolerance policy for any form of discrimination. Selection decisions are solely based on job-related factors.

The annual salary for this job ranges from:

€26,800.00 - €36,900.00

STEMCELL determines an individual’s pay within the range based on multiple factors including experience, education, job-related skills, and equity within the team or organization. For jobs that are eligible for sales incentives, the range noted above is inclusive of target incentives; actual incentives are based on individual performance results in accordance with company policy. In addition to base salary, STEMCELL offers a comprehensive total rewards package that may include health benefits, retirement savings, and more (depending on region).

To apply, please select the “Apply” button below. You will then be directed to a login screen asking you to set up an account, which is required to apply.