IEM is looking to bring on a Full Time- Compliance Specialist II who would be under general supervision from the Program Manager, to develop and monitor centralized procurement and contract administration compliance processes; and small business participation in the procurement/solicitation process. The incumbent may be called upon to provide support and assistance to address issues and concerns outside areas of assignment.
Primary Location:
- Candidate must live a commutable distance to San Juan or Guaynabo, Puerto Rico.
- Work in an Office Environment with a team.
Travel Requirements:
- This position may require travel to complete work assignments or attend meetings.
Essential Functions:
- Demonstrates strong leadership, integrity, accountability, communication, and teamwork.
- Develops monitoring tools to ensure procurement and contract compliance.
- Reviews all procurements prior to contract awards for compliance.
- Provides technical and administrative guidance on procurement processes.
- Reviews procurement documents to ensure alignment with the Procurement Manual and applicable laws.
- Establishes bid standards and prepares documents for public solicitations.
- Manages preparation of solicitation packages and vendor offers.
- Leads or oversees proposal, offer, and bid evaluations in accordance with policies and regulations.
- Ensures invoices comply with contract terms and oversees contract closeouts.
- Maintains complete procurement records from start to finish.
- Maintains a full database of contracts for goods and services.
- Drafts and reviews Board action items related to solicitations and contract awards.
- Recommends policy and procedure improvements to strengthen procurement compliance.
Minimum Qualifications:
- Experience: Four (4) years of full-time purchasing experience including formal bidding, contract development, negotiations, and appeals, procurement compliance, reviewing policies and procedures to ensure compliance with local, state, and federal rules and regulations.
- Degree: Bachelor's degree from an accredited college or university in acquisitions, purchasing/supply management, accounting, finance, business or public administration, legal or closely related field.
- Experience and Degree Substitution: A Master's degree from an accredited institution in a qualifying field may substitute for two (2) years of the required experience.
- An equivalent combination of education, experience, and training that demonstrates the required knowledge, skills, and abilities necessary to effectively perform the duties and functions of this position may be considered
- Bilingual: English and Spanish.
Preferred Qualifications:
- Familiarity with contract management and with the entire process of requests for proposals is highly desirable.
- Experience in a public organization is recommended.
Additional Information:
- Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.
Benefits and more:
- 10 paid Holidays
- Vacation Pay
- Sick Pay
- 401 (K) plan with matching
- Company paid STD and LTD
Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual’s race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.
Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email [email protected] with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.
Skills Required
- Four years of full-time purchasing experience
- Bachelor's degree in a related field
- Bilingual in English and Spanish
What We Do
IEM is a professional services firm dedicated to building a safe, secure, and resilient world. Since 1985, our innovative strategies, technologies, and solutions have helped government and private sector customers achieve measurable results—lives saved, communities resiliently rebuilt, risks reduced, and preparedness increased. For over 40 years, IEM's skilled professionals have been committed to integrating science, technology, and real-world experience to develop smart, innovative solutions that truly solve each customer’s unique problem. Our list of customers includes federal agencies like the DHS, DOD, FEMA, HUD, SBA; state and local emergency management organizations in all 50 US states and 4 territories; critical infrastructure including nuclear power plants, chemical plants, hospitals, mass transit agencies, ports, and others. Representative IEM projects include: --Program Manager for the State of New York's disaster recovery housing program after Hurricane Sandy --Public Assistance and Hazard Mitigation Grant Program support to State of New York after Hurricane Sandy --Supporting FEMA response planning since 2003 --Preparedness support to 10 major metropolitan regions of Critical National Importance --Developed and applied unique, scenario-based planning process to support rapid, regional planning for catastrophic hurricanes in Louisiana (Hurricane Pam) and Florida and a catastrophic earthquake in the New Madrid Seismic Zone --Developed epidemiological models helping to reduce the risk of casualties associated with potential bioterrorism attacks --Developed web-based emergency management and response system for a federal program --Support research and development of defensive CBRNE systems for the U.S. Army --Exercise and real-time ground support for air evacuations during disaster response evacuations since 2009
