This role combines healthcare compliance expertise in event management with planning & event management (planning approximately 15%). Acting as the primary client liaison, you’ll ensure adherence to life sciences compliance regulations while overseeing HCP transfer of value reporting, financial accuracy, and operational coordination for assigned events.
The position requires balancing regulatory standards with client objectives to deliver exceptional service and flawless execution.
What You'll Be Doing
60% - Compliance Oversight & Reporting: Ensure all events comply with HCP (Healthcare Provider) regulations and client-specific compliance guidelines. Maintain and update SOPs, manage HCP documentation templates, and oversee the accuracy of websites and registration platforms (e.g., Cvent). Generate aggregate spend and quality control reports, resolve data issues, and ensure timely and accurate HCP payments and honoraria.
15% - Program Planning & Execution: Lead the end-to-end planning and execution of meetings and events. Manage timelines, budgets, and logistics including venue sourcing, AV, DMCs, air travel, and third-party contracts. Coordinate site inspections, facilitate client working sessions, and ensure internal teams are aligned with program goals.
10% - Financial Management: Oversee program financials including forecasting, tracking, and reconciliation. Manage supplier payments, client invoicing, and change orders. Audit final billing documentation to ensure accuracy and compliance with financial policies. Collaborate with accounting and clients to resolve outstanding items.
10% - Client & Team Communication: Act as the main point of contact for clients and internal stakeholders. Lead status meetings, maintain project documentation, and provide clear direction to project teams. Ensure alignment with client expectations and service level agreements (SLAs).
5% - Special Projects & System Management:
Support special projects as assigned. Maintain data integrity within client systems (e.g., Cvent), including contract information, SLAs, and custom fields. Ensure timely and accurate data entry by event managers.
What You'll Bring
5+ years of experience in event management, preferably in the life sciences or healthcare sector.
Strong knowledge of HCP compliance regulations and aggregate spend reporting
Proficiency in event management platforms (e.g., Cvent)
Excellent organizational, communication, and financial management skills
Ability to manage multiple priorities in a fast-paced environment
Things You Should Know
This is remote position.
Some travel may be required.
DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.
Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.
Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.
Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to [email protected].
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What We Do
People drive business, and Maritz knows what drives people. We use our deep knowledge of behavioral science, combined with data insights and analytics, to solve business challenges for our Fortune 500 clients.
Maritz’s portfolio of B2B companies increases customer loyalty, employee experience and sales performance through a variety of services and software solutions, encompassing research, incentives, rewards, experience design, creative strategy, incentive travel, meetings and events.
