Compliance & HR Administrator (59747)

Position Title:                         Compliance & HR Administrator
FLSA Classification:            Exempt

Full-Time Equivalent:          100% FTE

Reports to:                              Chief Financial Officer & Human Resources Director

Schedule of Duties:                12-Month

Salary Range:                        $90,000 - $130,000

The position also supports core Human Resources operations, including recruitment, onboarding, payroll coordination, timekeeping administration, employee records management, and offboarding. Through these responsibilities, the Compliance & HR Administrator helps ensure employment practices are administered accurately, consistently, and in accordance with School policies and applicable regulations.

The position serves as a point of continuity in an evolving regulatory and systems environment. As legal requirements change and administrative technology matures, the Compliance & HR Administrator maintains control integrity during transitions by adapting processes without weakening documentation, oversight, compliance, or audit readiness.

Compliance, Contracts & Risk Management

• Coordinate compliance activities related to contracts, insurance, liability management, and regulatory requirements. 
• Administer contracts, agreements, waivers, and related documentation, ensuring records are complete, organized, and auditable. 
• Coordinate insurance documentation, certificates of insurance, policy renewals, and related inquiries. 
• Support student activity releases, waivers, and other risk-management documentation processes. 
• Monitor compliance requirements, identify process improvements, and escalate potential risks or compliance concerns. 
• Maintain documentation to support audits, insurance reviews, legal inquiries, and organizational reporting. 

Systems, Projects & Operational Support

• Develop, maintain, and improve administrative workflows, documentation processes, and reporting systems. 
• Identify opportunities for automation and operational efficiencies. 
• Coordinate projects related to compliance, governance, risk management, and operational improvement. 
• Collaborate with internal departments and external partners to ensure consistent application of policies and procedures. 
• Perform other duties and special projects as assigned.
• Perform other project-based assignments as directed by the Chief Financial Officer.

• Support recruitment, onboarding, employee records management, payroll processing, timecard administration, benefits coordination, and offboarding activities. 
• Maintain confidentiality and accuracy of personnel records and HR documentation. 
• Coordinate with supervisors and employees to ensure timely submission of payroll and timekeeping information
• Support special projects and other duties as assigned by the Human Resources Director.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant professional experience.
• Experience in compliance, contract administration, risk management, insurance administration, legal operations, project coordination, business operations, or a related field.
• Demonstrated ability to interpret and apply contractual, regulatory, and compliance requirements.
• Experience coordinating with attorneys, insurance brokers, consultants, and senior leadership.
• Strong project management, organizational, and documentation skills.
• Demonstrated ability to develop and maintain administrative processes in complex operational environments.
• Strong technology skills, including Google Workspace and related productivity tools.
• Ability to evaluate business processes and develop effective solutions where administrative systems have functional limitations.
• Excellent written and verbal communication skills.
• Ability to work effectively with administrators, faculty, staff, trustees, parents, vendors, and external professionals.
• High degree of discretion, judgment, and confidentiality.

• Experience in an educational, nonprofit, or similarly regulated environment.
• Experience supporting audits, insurance renewals, or regulatory compliance initiatives.
• Familiarity with contract lifecycle management systems, compliance platforms, or workflow automation tools.
• The HR functions of this role are expected to comprise approximately 40% of assigned duties. Training will be provided for qualified candidates who possess strong administrative, compliance, project management, or operational experience.

Physical Requirements and Work Environment

• Works primarily in a professional office environment with regular use of computers and communications technology.
• Ability to sit, stand, and use computer equipment for extended periods.
• Ability to travel frequently, safely and comfortably across a 63-acre campus.
• Be able to occasionally lift up to 30 lbs. 
• Regularly use close and distance vision.
• Work at a desk and computer screen for extended periods of time. 
• Turn, bend, reach and occasionally use a ladder.
• Work in a traditional climate-controlled office environment and occasionally outdoors in weather typical to the central Peninsula region of the Bay Area.
• Works in an environment requiring management of multiple priorities, deadlines, and stakeholders.