Compliance Coordinator

THE FIRM

At Alston & Bird, an international law firm, we take pride in our work through impactful communication, collaboration, and community involvement. Our company culture has been recognized for Fortune magazine’s “100 Best Companies to Work For©” for 25 years in a row. This accolade, along with many others, fosters a continuous drive for innovation and professional development amongst our employees. Here at Alston & Bird, we have built a foundation of trust, consistency, and humanity that contributes to our overall success.

JOB DESCRIPTION

Under direction of the Director of Business Information Governance, performs a variety of tasks necessary to maintain the flow and function of compliance operations in the areas of: Engagement Letters, Conflict Waivers, Outside Counsel Guidelines, and Restricted Securities. This position will also work closely with the General Counsel Office and Loss Prevention Partner at the firm.

ESSENTIAL DUTIES

• Monitoring & Fulfill tasks in Compliance mailboxes.
• Administer all workflow activities related to Outside Counsel Guidelines(OCG) intake
• Oversee Engagement letter intake process and administer such documents thereafter.
• Maintain and develop a repository system for all compliance related material (i.e. OCG, EGL, Waivers, etc.)
• Work closely with Loss Prevention, General Counsel, Partners, Business Development RFP Coordinators, Conflicts and Records staff, and Legal Administrative Assistants
• Maintenance of Restricted Securities database, research to confirm stock tickers, entry into database.
• Follow established process necessary to produce and distribute Annual Records Management Awareness video firm wide.
• Follow established process necessary to produce and distribute Annual Insider Trading and Firm Policies Acknowledgement video firm wide.
• Assist with review and analysis for Compliance audits.
• Participate in all Compliance related process and workflow improvements.
• Identify and share best control practices across process areas.
• Participate in key meetings for the Business Information Governance Group
• Perform other departmental duties as required by Management.
• Build, maintain, and deliver a professional customer service attitude and relationship with all internal and external customers.

SKILLS NEEDED TO BE SUCCESSFUL

• Excellent organizational and project management.
• Great attention to detail.
• Time management.
• Ability to make logical decisions without supervision.
• Ability to work well with others.
• Excellent people skills and the ability to work and communicate effectively with all levels of Firm personnel, including partners, legal administrative assistants, and executive staff.
• Ability to analyze complex problems and recommend or implement solutions.
• Ability to compile, review, filter, organize, synthesize and present large quantities of data.
• Ability to locate information in Aderant and NBI.
• Experience with Microsoft Office Tools (e.g., Word, Excel, PowerPoint).
• Self-sufficient, Analytical, Flexible, Reliable, Team player.

EDUCATION AND EXPERIENCE

• Ability to follow procedures specific to the area of assignment as would be acquired during four years of high school.
• Previous legal secretarial experience of 3 or more years desired.
• Associate or bachelor’s degree is not required but preferred.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

Professional business references and a background check will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact us at [email protected].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.