Compliance Analyst, Legal

Your Responsibilities:

• Training Administration
• Coordinate web-based compliance training for 1000+ employees globally via Brooks’ learning management system.  This includes assignments, tracking, and follow-up of annual ethics and privacy training.
• Assist with web-based new hire ethics and privacy training for onboarding programs globally.
• Develop learning experience by leveraging platform features such as creating new course content and assigning recordings for missed sessions.
• Support expanded training delivery including live and web-based training for external vendors such as suppliers and distributors.


• Ethics & Compliance Program Support
• Assist with administration of tools for ethics hotline and conflict of interest disclosures. 
• Support expansion of vendor onboarding and due diligence programs.
• Gather and organize documentation for internal and external audits.
• Assist with internal investigations including meeting scheduling, evidence collation, and administrative support.


• Privacy Program Support
• Execute day-to-day privacy operations including intake, triage, and responding to data subjects. Complete requests via OneTrust module.
• Coordinate data collection with system owners and organize data for data subject access requests.
• Develop dashboards and track metrics for the privacy program.
• Support internal business privacy processes such as managing suppression lists.


• Process & Policy Administration (for Ethics and Privacy programs)
• Maintain process documentation.  Ensure procedures are up to date.
• Coordinate regular policy updates including version control, stakeholder review, translations, and communications rollout.
• Track policy ownership and schedule updates for key policies.


• Contracts support/general
• Administer contract management system including user group creation, report template development, and user training.
• Support contract execution including approval process, gathering signed contracts, and establishing automated filing processes.
• Support execution of international vendor agreements and consultant performance documentation.
• Manage vendor relationships including licenses, renewals, and optimization of legal team tools.
• Maintain the Legal intranet, keeping self-service information and templates up to date and posting timely information.


• Unilateral Minimum Advertised Price (UMAP) Policy enforcement support
• Review suspected infractions and send UMAP violation letters. 

Your Qualifications:

• Bachelor’s degree or equivalent strongly preferred
• 3+ years’ experience in an administrative role in a legal or regulatory setting
• Excellent organization skills and attention to detail.  Strong accuracy in documentation and process management.
• Comfort working in a global environment with colleagues at all levels in various time zones in a fastpaced, cross-functional environment.
• Proficient in Microsoft Office Suite
• Excellent oral, written, critical thinking, problem solving and interpersonal skills; and
• Excellent problem-solving abilities and results oriented.


Preferred qualifications:
• Familiarity with Office of Foreign Asset Control (OFAC) regulations and analogous regulations in other jurisdictions
• Experience working with consumer goods brands (and their suppliers)
• Experience with contract and learning management systems
• Awareness of privacy regulations (GDPR, CCPA) 
• Experience meeting strict legal and regulatory deadlines