Compliance Administrator

General Responsibility

Overall responsibility for the day-to-day compliance administration and reviews of a defined portfolio of clients comprising of a mixture of Trusts and Companies formed or registered in various jurisdictions. Handling the compliance administration of all aspects of a designated portfolio by dealing with all periodic reviews and KYC support that arise for each client. Handling any tasks assigned by their supervisors, to actively seek ways to drive growth, positive change and improvement and be a proponent of the firm’s values.

Reporting To

The Compliance Administrator will report directly to the Corporate Services Manager.

Duties will include

Achieving and monitoring of personal (and as applicable team) performance targets to include reviews completed, absolute value of fees generated, activity fees generated amongst others. To perform periodic Compliance reviews of Client files and economic profile according to their Risk categorization.

To perform Client Compliance reviews, as necessary, at instances such as Client onboarding, changes on existing clients, client termination and as requested from time to time.

To perform the Client Risk Assessment Review, according to the Risk Assessment system in place.

Where necessary to prepare or to update Client Structure Charts and Group Structure Charts, and to review ownership chain of all layers involved up to UBOs.

To review of Client identification and due diligence documentation, and to provide guidance to team members, as necessary.

To undertake additional compliance checks for each KYC subject where appropriate. (g.World Check, Google, Offshore Leaks, SPARK etc) 

To analyse information provided regarding each KYC subject and to identifying any associated level of risk or concern.

To liaise with the Compliance Officer and /or Assistant Compliance Officers regarding areas of potential risk.

To correspond and liaise with Client Services team(s) members (and as applicable the members of other TCYP departments and teams), providing guidance regarding DD requirements and internal KYC policies.

To keep up to date with latest developments and relevant industry requirements regarding KYC procedures.

To keeping up to date with global changes affecting the risk profile of different jurisdictions and business activities.

To contribute at internal fora and to provide Management with feedback regarding the adherence to and improvement of relevant internal compliance policies. 

To comply with the GDPR and relevant legislation in relation to the collection, processing and security of personal data of any physical person.

From time to time and for monitoring purposes to review any compliance related fields in VP to ensure they are correctly updated upon any changes as well as to generate and review the Client’s Economic profile to ensure that it is up to date. 

To prepare files and/or to monitor the preparation of files under the relevant Client Services Team(s)’s portfolio, for review at Internal Audit and CySEC
 

To manage their own workload sufficiently to ensure client deadlines are met and requests are handled within the standard TCYP timeframes. In cases where of absences or extraordinary volume of work or become overwhelmed with requests, to be ready to step in to assist and/or must ensure backup is in place and there is good teamwork between themselves and Client Services Compliance Administrators of other teams and other team members.

Must ensure they have good relations / cooperation with all Departments within TCYP as well as other offices within TT Group where applicable.

To develop a good understanding of how commercial and regulatory issues affect the needs of clients.

To work together with colleagues within the same team regarding all aspects of the day-to day compliance administration of a portfolio. To assisting the team with more complex and technical compliance administration.

To achieve a good working knowledge of Viewpoint Administrator and Document Manager modules and how to use these efficiently as prescribed by internal guidelines and procedures.

To achieve a basic knowledge of Viewpoint Billing module to be able to interpret data displayed.

Skills & Knowledge

• Competent understanding of Trust and Company Law
• Good understanding of Anti-Money Laundering and KYC principles
• Understanding of FATCA/CRS rules and GDPR obligations
• Good self-organisation.
• Strong communication skills, both verbal and written.
• Conscientious positive outlook and willingness to learn/increase knowledge and expand skill set.
• Self-motivated and able to work independently
• Fluency in English Language (Both verbal and written communication)

Remuneration

An attractive compensation package will be based upon the successful candidate’s relevant experience and overall suitability of the position.

How to Apply

Applications, which will be treated in the strictest of confidence.