Company Services Advisor

For Linklaters Global Solutions Warsaw, we are currently recruiting for the Company Services Advisor role.

About the Team
 

You will join Linklaters Global Solutions (LGS) as part of the Business Management – Kowledge team, that plays a central role in supporting the firm’s legal practice by ensuring lawyers and business professionals have seamless access to high-quality legal knowledge, resources, and information.

As Company Services Advisor, you will be responsible for delivering accurate and timely company information and document filing services. The role provides essential support to Linklaters’ transactional teams—such as Corporate, Banking, and Capital Markets—by ensuring efficient processing of company filings and searches, primarily in relation to UK Companies House requirements. It plays a central part in client transactions where time-sensitive filings and registry checks are vital to successful outcomes. You will report to Knowledge Lead.

 As Company Services Advisor, you will:

• Provide essential company information and document filing services, supporting transactional teams such as Corporate, Banking and Capital Markets,

• Ensure efficient handling of time-sensitive processes, including: filing security documents with UK Companies House; performing daily searches for winding-up petitions through court calls and online registries within set daily deadlines,

• Serve as a dedicated point of contact for enquiries, manage a central mailbox, and keep the procedures manual current,

• Conduct company searches and prepare information packs/reports, which includes: searching and downloading documents from databases, reviewing Companies House records,

• Preparing and delivering credit check report searches and insolvency/winding-up searches.

• Facilitate and monitor the filing of documents with relevant regulatory authorities (e.g. UK Companies House), ensuring compliance with required formats and accuracy,

• Liaise with lawyers and external vendors to: obtain worldwide registry information and documents, clarify requirements, provide updates, and respond promptly to urgent or ad hoc requests,

• Manage financial administration related to filings, such as: processing and recording payments for document-related fees; supporting billing processes and recharging costs as required,

• Support data management tasks by overseeing the transition of records between databases,

• Supporting accurate data entry and retrieval,

• Review documents prepared by lawyers and upload to relevant systems to the UK Companies House system once familiar with the required formats,

• Demonstrate strong service-orientation, attention to detail, process adherence, and flexibility to respond to changing demands.

Apply if you:

• Are a graduate, ideally with a qualification in Information and Research management, or an equivalent field,

• Have 1-2 years of experience in company or business research, delivering information services in a complex, international organization,

• Demonstrate strong attention to detail and take a meticulous approach to tasks,

• Manage Microsoft Outlook (email and calendar) effectively, and are proficient in Microsoft Word and Excel,

• Are confident using English (C1/C2) to engage clearly and appropriately with stakeholders at all levels across the organization

• Work diligently and thoroughly, with a focus on compliance and following established processes accurately,

• Can manage competing priorities, working effectively and calmly under pressure, especially with tight deadlines,

• Feel comfortable and responsive in a highly reactive service environment, systematically handling mailbox enquiries, calls and emails,

• Communicate confidently and professionally, with strong written and verbal skills.

• Take an organised approach to prioritising and systematically working through enquiries and filings, maintaining accuracy even when deadlines are urgent,

• Have experience engaging with third-party suppliers and managing transactional cost processes, including accurately capturing matter details and recharging costs in systems,

• Can work according to UK calendar.

Working hours

• The core working hours are between 10 – 18.15 or  9 – 17.15 pm, alternating with a colleague each week.

Location

• Warsaw (hybrid model- two days per week at the office), some travelling to UK maybe required

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Employment contract with 3 month’ probation period

• Private medical care

• Free in-house fitness center

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidized travel card

• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognize that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.