Company Secretarial Assistant

About Aptia

Aptia is a new force in the employee benefits and pensions administration services, on a mission to change the world of administration for the better.

In an underserved market, with huge potential for growth, Aptia serves 1,100 clients in the US and UK markets and will be supported by shared services in India and Portugal - helping more than seven million people live healthier and happier lives.

And we are expanding. Aptia Group is not only fuelled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.

Specialist. Responsive. Thoughtful. These aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

If you want to join a sector that never stands still, in a company culture that is agile and that will invest in your career development, we could have your perfect next role.

Job requirements

The Role:

You will support the Group General Counsel with legal and corporate governance work and support across a broad remit including support work and query handling across corporate governance as well as prepare and handle basic legal documentation.

Reporting directly to the Group General Counsel and Company Secretary, this is a unique opportunity for someone either with a paralegal or assistant company secretary background to broaden their skillset in a fast-paced, growing business.

This is a hybrid position where you will work from London office, as well as from your home address.

Here’s what you’ll be doing:

• Prepare board meeting agendas, coordinate attendees, collate and publish materials, take minutes, and track actions.

• Assist the Group General Counsel in overseeing the company’s management incentive plan.

• Act as a key contact for corporate governance queries, including shareholding structure inquiries from auditors and financing partners.

• Maintain statutory records and filings for the company and its subsidiaries.

• Draft and review contracts, NDAs, policies, and other legal documents.

• Support legal due diligence processes as required.

• Handle queries around corporate matters such as relating to its shareholding structure, such as from auditors and financing parties.

• Liaise with external legal counsel, auditors and regulatory bodies as required.

• Liaise with board members and company EAs regarding board meetings and follow up matters.

Here’s what we’re looking for:

• Experience in a legal or corporate governance function (paralegal, company secretarial, or similar).

• Background in financial services preferred, ideally within a high-growth or transformation environment.

• Strong organisational skills with exceptional attention to detail.

• Ability to draft, review, and manage corporate legal documents with precision.

• Comfortable working independently and managing multiple priorities.

• Excellent written and verbal communication skills.

How to apply

If you are interested in this role, then we’d love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.

Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.

If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.