Company Secretarial Assistant

Marex is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets.

The Group provides comprehensive breadth and depth of coverage across four core services: Market Making, Clearing, Hedging and Investment Solutions and Agency and Execution. It has a leading franchise in many major metals, energy and agricultural products, executing around 50 million trades and clearing 205 million contracts in 2022. The Group provides access to the world’s major commodity markets, covering a broad range of clients that include some of the largest commodity producers, consumers and traders, banks, hedge funds and asset managers.

Marex was established in 2005 but through its subsidiaries can trace its roots in the commodity markets back almost 100 years. Headquartered in London with 36 offices worldwide, the Group has over 1,800 employees across Europe, Asia and America.

For more information visit www.marex.com

Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics.

The purpose of this role is to assist the Company Secretary in providing company secretarial services to the Marex group of companies.

Responsibilities:

• Effecting event-driven actions for group companies including appointment/ resignation of directors, company name changes, adoption of/ changes to articles, dividend payments, etc.;
• Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided to the Group’s overseas subsidiaries and branches;
• Maintaining the statutory registers for all Group companies on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents;
• Implementing changes to the Group’s corporate structure, including integration of new acquisitions, liquidation, and closure of legal entities;
• Co-ordinating meetings of the Group’s sub-committees and certain subsidiaries (both in the UK and overseas), including scheduling, preparation of agenda, circulation of papers, taking and producing minutes;
• Assisting with the financial year-end process including drafting/reviewing Group and subsidiary accounts, and facilitating approval thereof;
• Developing and maintaining the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists;
• Assisting the Company Secretary with preparation for meetings of the Group’s Board and Board Committees, including use of ‘Diligent Boards’;
• Assisting internal and external stakeholders with requests for ‘Know Your Client’ information relating to the Group, particularly its current shareholding structure;
• Assisting with transaction-based events including acquisitions and disposals; and
• Development and maintenance of departmental procedures/ policies.

Skills and Experience:

• Relevant experience ideally gained in a large private company, listed company, or a professional services firm supporting similar entities. Financial services experience would also be beneficial.
• Requires a good understanding of company corporate governance, company secretarial software and good minute taking skills.
• Chartered Governance Institute qualified/part-qualified or intention to pursue the qualification.

Competencies:

• Resilient in a challenging, fast-paced environment
• Great Attention to detail
• Strong task management and completion
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness
• Ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
• Report any breaches of policy to Compliance and/ or your supervisor as required
• Adaptable and self-motivated
• Ability to communicate with peers and with senior management effectively and with confidence
• Capability and appetite to learn and understand the Group’s business.

If you’re forging a career in this area and are looking for your next step, get in touch!

Marex is fully committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. We will provide reasonable adjustments to remove any disadvantage to you being considered for this role. We value the differences that a diverse workforce brings to the company.  We welcome applications from candidates returning to the workforce.  Also, Marex is committed to avoiding circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process.

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