Community Relations Administrative Assistant

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas.  You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions.  Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy.

Function:

AdministrativeJob Summary:

The Community Relations Administrative Assistant is responsible for a wide range of administrative and support duties requiring a high degree of technical and computer proficiency, including demonstrated Microsoft Excel and spreadsheet skills, as well as discretion and confidentiality. This individual will support the Community Relations Manager and staff for the company’s Donaldsonville and Blue Point Complexes in Ascension Parish, Louisiana.
The ideal candidate will demonstrate exceptional writing abilities, proficiency in the Microsoft Office Suite, and outstanding verbal and interpersonal communication skills, with the ability to collaborate effectively across diverse audiences. This individual will engage with Donaldsonville and Blue Point employees, CF corporate offices, and, as requested, Ascension Parish community members and other CF sites.

Job Description:

Job Responsibilities:

Act as document control lead for Community Relations Department for the Donaldsonville and Blue Point Complexes.

·         Prepare community investments/contributions documentation and route for approvals in line with company policies

·         Distribute community contributions upon receipt from corporate accounting

·         Maintain a community contributions database

Prepare and distribute routine reports in a timely manner, including:

·         Donaldsonville and Blue Point Monthly Community Relations Reports

·         Tracking and progress reports on community relations activities

Assist in monitoring budget adherence for Donaldsonville and Blue Point Community Relations activities and contributions/community investments, including:

·         Work with accounting personnel to monitor, generate, and compile reports, as necessary, in fulfillment of multi-budget adherence 

·         Provide monthly monitoring reports of the Community Relations Manager’s budget and expenditures

·         Purchase goods and services with “P” card

Provide assistance to the Community Relations Manager and direct reports, as requested, including:

·         Schedule and provide assistance for meetings/appointments

·         Provide logistical assistance as needed for site tours provided by Complex staff

·         Assist with preparing presentations and documents for monthly reporting

·         Handle incoming telephone, messages and emails

·         Compile incoming and outgoing correspondence and reports

·         Communicate with and assist the Community Relations Manager’s staff

·         Provide assistance on Blue Point and Donaldsonville community events, public meetings, nonprofit partner events, and other volunteer events, including local travel, local deliveries and other event planning and facilitation needs

·         Provide assistance to the Donaldsonville and Blue Point Incident Management Teams as needed

Assist with and coordinate designated activities for Donaldsonville and Blue Point sites, including:

·         Assist in generating presentation materials

·         Develop/track itineraries for department manager and team

·         Assist in scheduling and managing visitors and tour groups

Arrange travel for Donaldsonville personnel (assist Executive Administrative Assistant, as needed.), including:

·         Arrange air, hotel, and car rental for employees through Direct Travel using Concur search engine

·         Manage Travel Profiles for Donaldsonville employees’ corporate travel

Assist other CF Donaldsonville departments as needed, including:

·         Provide assistance as a back-up, resource, and/or heavy workload support

 

Internal Controls:

Understand and comply with established departmental processes and procedures designed to support internal controls efforts. Identify any internal controls deficiencies and bring to the attention of department management.

 

Position Requirements:

·         Bachelor’s degree or equivalent combination of education and experience

·         At least 5 years of experience in administrative support

·         Demonstrated ability to work with and maintain confidential information

·         Ability to adapt to changing environments and handle multiple priorities with little supervision

·         Excellent organization, communication, presentation, and interpersonal skills

·         Demonstrated writing and analytical skills with strong attention to detail and accuracy

·         Proven computer skills including Microsoft Office software

·         Ability to work overtime, including nights and weekends, as needed, to support department events and community meetings

·         Must be able to acquire Transportation Worker Identification Credentials (TWIC)  

·         The ability to prove drug and alcohol free at random or for cause  

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. These statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this position.

FMLA:

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

Employee Polygraph Protection Act

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

• Employees in Canada can learn more about their rights by viewing the “Canadian Human Rights Act”.

Notice Regarding Potential Use of Artificial Intelligence in the Recruitment Process 

As part of our recruitment process, CF Industries may use automated tools, including artificial intelligence (“AI”) and machine learning technologies, to assist recruiters in identifying and prioritizing candidates whose qualifications align with job-related criteria, including information provided during the application process such as resumes, work history, education, qualifications, and responses to application questions. These tools support but do not replace human decision-making, and all final employment decisions are made by our Talent Acquisition team and/or hiring managers exercising independent judgment.

If you need any assistance seeking a job opportunity at CF Industries, need reasonable accommodation with the application process, or have questions about our use of AI, please call 847-405-2400 or contact us at [email protected].

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