Commercial Escrow Assistant

As a Commercial Escrow Assistant at Old Republic Title, you will play a vital role in the seamless execution of real estate transactions, ensuring that every step is meticulously managed with precision and care. You will be entrusted with the responsibility of opening, processing, and closing refinance and sale transactions under the guidance of experienced professionals. Your role will require you to communicate effectively with lenders, principals, realtors, co-workers, and other department personnel, ensuring that everyone is informed and aligned throughout the process.

This employee is responsible for assisting in the coordination and closing of commercial single-site transactions and multi-state refinance and sale transactions under the direct supervision of a VP and Underwriting Counsel; Escrow Officers and Escrow Manager; for accounting and escrow functions; for answering inquiries from customers and staff on pending transactions; and for maximum levels of customer satisfaction in the providing of title and closing services.

ESSENTIAL FUNCTIONS:

• Assist escrow officers with all commercial closing functions, including but not limited to preparation of settlement statements, review of escrow instructions, adhering to local closing customs, confirming wire instructions, initiating wires and approving wires as needed, recording documents, trial balance maintenance.

• Assist title coordinators in the placement of title orders to the field and to the customer.

• Support Title and Escrow Manager as needed.

• Work with underwriting staff and Escrow Manager on closing and post-closing functions.

• Coordinate local and national recordings.

• Manage post-closing escrows.

• Transaction accounting to include payments to agents; payments to local offices, booking fees to NCTS office.

• Assist department with other administrative responsibilities.

• Performs all other duties as assigned by Escrow Officers or Escrow Manager

• The above statements reflect the principal function and most significant duties of the job and shall not be construed as a detailed description of all the work requirements that are inherent in the job.

• Ability to work from 8:00 a.m. to 5:00 p.m. Monday through Friday

• Ability to prioritize, organize and handle multiple site projects and portfolios;

• Be responsible for the management of revenue;

• Must be personable, positive and a professional representative of the Company;

• Regular consistent attendance is required;

• Ability to accept supervision;

• Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along and interact with others, i.e., peers, supervisors, outside customers, and vendors, by email, phone and in person;

• Ability to work overtime as requested and approved by supervisor.

KNOWLEDGE/SKILLS/EXPERIENCE REQUIRED:

• 3+ years escrow experience (Commercial experience preferred)

• Excellent verbal and written communication skills

• Excellent interpersonal and customer service skills

• Ability to prioritize and handle multiple projects

• Strong attention to detail and organizational skills

• Proficient in Microsoft Office and Outlook

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