Commercial and Small Business Closing Coordinator

Posted 3 Days Ago
Be an Early Applicant
19 Locations
In-Office or Remote
Mid level
Financial Services
The Role
The Commercial and Small Business Closing Coordinator manages the loan closing process, reviews documentation, coordinates with external parties, and ensures compliance with regulations while mentoring team members.
Summary Generated by Built In

Job Description

The Commercial and Small Business Closing Coordinator will contribute to a team environment by coordinating and leading the loan closing process for commercial and small business loans as well as facilitating the loan closing process for transactions with documentation prepared by external legal counsel. This position will effectively manage the closing timeline to ensure service standards. Position will have direct external customers, lending partners, and external legal counsel contact. Must have strong knowledge and background in the key documentation elements of complex lending arrangements.

Essential Functions

  • Conduct review of all loan documentation (originated and broadly syndicated loans) to ensure all legal, credit, collateral, and regulatory requirements are included in the documentation. This will include a wide variety of real estate and commercial documents and contracts, leases, assignments, easement agreements, title reports, appraisals, surveys, mortgage loan documentation, entity formation documentation, partnership agreements and other real estate transaction documentation.
  • Review documents received from originating lenders on purchased credit facilities to ensure approved terms and conditions are appropriately documented and all required documents were obtained in accordance with established procedures. Certification of all required documents establishing the power, authority, and existence of all obligors, guarantors, etc. is obtained and is retained appropriately in company records.
  • Manage title company process on originated loans including reviewing, analyzing title documents and encumbrances, surveys and parcel maps, leases, and purchase agreements. Communicate with the borrower to see that all title requirements are met at closing. Collateral may involve real estate in multiple counties and states.
  • Coordinate the post-closing Legal Review of all loan documents for accuracy and completeness
  • *Ensure all original documents are scanned and uploaded to the system of record
    • Compile vital documents for the creation of paper files to be housed in vault
    • Original documents are received via inter-office, USPS or overnight services
    • Coordinate any curative actions required by the independent Quality Control/Legal Review
  • Ensure all documents to be recorded at county level are completed
    • Record via E-File OR
    • Mail recording to county courthouse with appropriate recording payment
  • Review, monitor and track construction loan progress ensuring inspections are tracked and completed, copies of all applicable documents (i.e. contracts, permits, plans, specs, maps, etc.) are obtained and approved construction costs are not exceeded. This may involve working with title companies for date down endorsements
  • Demonstrate knowledge and ability to analyze problems, make decisions, and take measured risks, using available data
  • Coach and mentor less experienced team members
  • Work as part of a team in a leadership capacity
  • Ensure compliance with Northwest’s policies and procedures, and Federal/State regulations
  • Navigate Microsoft Office Software, computer applications, and software specific to the department to maximize technology tools and gain efficiency
  • Work as part of a team
  • Work with on-site equipment
  • Complete other duties and special projects as requested by management

Education + Experience preferred

  • Bachelor's degree in Business, Business Law, or Paralegal Program
  • 3-5 years of Commercial real estate lending experience
  • 3-5 years of loan closing and documentation function in law firm
  • 3-5 years of experience in a title company closing commercial loans

This position can be performed remotely, unless you live within 40 miles of one of our Hub locations which are listed below. If you live within 40 miles of one of the locations listed below, you must be onsite Monday - Thursday with Friday as an optional work from home day.

    INDEPENDENCE, OH
        • 6480 Rockside Woods Blvd S
        Suite 345
        Independence, OH 44131
    
    COLUMBUS, OH
        • HQ
        3 Easton Oval
        Columbus, OH 43219
    
    BUFFALO, NY
        • 375 Essjay Road
        Suite 100
        Buffalo, NY 14221
    
    MOUNT JOY, PA
        • 101 East Main Street
        Mount Joy, PA 17552
    
    WARREN, PA
        • 100 Liberty Street
        Warren, PA 16365
    
    ERIE, PA
        • 800 State Street
        Erie, PA 16501
    
    PITTSBURGH, PA
        • Bellevue 
        532 Lincoln Avenue
        Bellevue, PA 15202
        
        • Pittsburgh Business Office
        525 William Penn Place
        Suite 3550
        Pittsburgh, PA 15222
        
    FISHERS, IN
        • 11 Municipal Drive 
        Suite 150
        Fishers, IN 46037

#LI-EK1

Northwest is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

Top Skills

Microsoft Office Software
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The Company
HQ: Boise, ID
136 Employees
Year Founded: 2008

What We Do

Northwest Bank is a privately held community bank focused on serving the specific needs of businesses in Washington, Oregon, Idaho and Utah. Our experienced bankers deliver customized financial solutions and exceptional customer service. We do that by getting to know you, your business and your aspirations, first. Then we create a plan that will work, and stay with you every step of the way. We see our relationship with you as a partnership, the way banking should be.

Trust matters when picking your financial partner. Northwest Bank is rated as one of the best capitalized banks in the nation. We have earned 5-Star “Superior” ratings from both BauerFinancial® and Bankrate.com’s Safe and Sound® ratings service.

Founded in 2008, we have offices in Boise, Idaho; Portland, Oregon; Coeur d'Alene, Idaho; Seattle, Washington; and Salt Lake City, Utah metropolitan markets.

Northwest Bank: Experienced Bankers. Exceptional Service. Creative Solutions.

Member FDIC
Equal Housing Lender

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