College Aide

Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working, and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists.
The Office Livable Streets (OLS) is tasked with prioritizing strategic planning, community engagement, research, policy, design, implementation, and long-term management. Their goal is to create streets that are livable, supporting safety, accessibility, inclusion, resiliency, active modes, community cohesion, and economic vitality citywide. Additionally, they aim to enhance New York City's pedestrian, bicycle, and micromobility networks, providing comfortable, connected, green, and reliable transportation options across the five boroughs. They place special emphasis on Priority Investment Areas, mode shift, and reimagining streets. The office also develops innovative new programs, design typologies, project delivery, and analysis tools to meet the demands of a rapidly changing population with evolving needs and technologies.
The College Aide will support the Office of Livable Streets (OLS) Administration Unit in managing the administrative and operational functions that support multiple programs throughout New York City. Under the direction of the Director of Administration, the College Aide will support the Office of Livable Streets (OLS) Administration Unit by assisting with procurement processes, invoice processing, document management, and administrative tracking to ensure the efficient delivery of OLS programs. Responsibilities include preparing and reviewing purchase order documentation, coordinating with vendors and partners, maintaining unit tracking systems and calendars, responding to inquiries related to Open Streets, Street Seats, Shared Streets, Plazas, and other Office of Livable Streets initiatives, and providing day-to-day administrative support to unit staff.
Skills needed include strong attention to detail, organizational and time management skills, effective verbal and written communication, and the ability to work independently while collaborating with internal and external partners. Familiarity with administrative processes, invoice processing, and tracking systems, is preferred. Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Adobe Acrobat or other PDF software, is highly desirable. Students will gain practical experience in public sector administration, procurement, fiscal operations, and municipal project coordination while developing professional skills applicable to government and business operations..
Preferred Skills
Microsoft Access and Excel, Database Software, Adobe Creative Suite
Hours/Shift: 35 hrs. / 9 – 5
Work Location: 55 Water St, New York, NY
To Apply
All resumes are to be submitted electronically using one of the following methods:
Current city employees, please log into Employee Self Service, follow the Careers Link and search for JOB ID # 784425
All other applicants, go to www.nyc.gov/careers and search for JOB ID # 784425
No phone calls, faxes or personal inquiries permitted. Only applicants under consideration will be contacted.
Most public libraries have computers available for use.
Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval.
For more information about DOT, visit us at: www.nyc.gov/dot.
COLLEGE AIDE (ALL CITY DEPTS) - 10209

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.