CMA Onsite Large Scale Community Association Manager

Position Purpose:

The Onsite Large Scale Community Association Manager is employed by Community Management Associates, Inc. as the managing agent. This role seeks an experienced Community Manager with exceptional operational and organizational expertise to oversee a complex community structure consisting of five sub-associations under one master association, all within a fast moving environment. The Community Manager receives direction from the Board of Directors for the community assigned to. The job responsibilities listed below are a broad representation of the duties but there may be other duties based on the community assignment. 

Major Tasks, Responsibilities and Key Accountabilities:

• Produce monthly manager’s report and agenda for the Board meetings. The board packet must be distributed at least 48 hours prior to the Board meeting.
• Work off and manage the monthly Action Item list.
• Handle all owner and resident requests for common element or association services.
• Inspect property for services needed. Prepare work lists and schedule repairs with contractor and or maintenance staff.
• Maintain maintenance work order system and tracking.
• Inspect property for covenant/declaration violations. Prepare and send written notification of violations to homeowners.
• Evaluate work performed by contractors per specified agreements.
• Attend all board of directors’ meetings and attend all hearings of the board of directors.
• Code and approve all bills.
• Manage the contractor and visitor check-in book and community room rental forms. Make sure processes are being followed by all staff members.
• Supervise or manage the amenities reservations and move in and outs from the building.
• Maintain on-site association administrative files.
• Coordinate mailings and notice distribution when needed.
• Be knowledgeable about governing documents and board policies and procedures.
• Perform other administrative and management duties as requested by managing agent and/or the board of directors.
• Communicate orally and in writing with owners, residents, volunteer leaders, and contractors.
• Maintain a positive, cordial, business-like relationship with owners, residents and contractors.
• Evaluate contractors work against agreed upon standards.
• Read and report on Association financials. This includes understanding various financial reports such as the balance sheet, income statement, budget and delinquency reports.
• Serve as liaison to the Board of Directors and the Community’s Attorney.
• Prepare the draft budget annually.
• Inspect property for maintenance and schedule repairs weekly.
• Work independently with little to no supervision when necessary.
• Work cooperatively and manage association staff members (concierge, tennis pro, maintenance personal, etc.).

Job Type: Full-time