CLO Administration Analyst

Job Title: CLO Administration Analyst

Location: Warsaw, Poland

Work Pattern: 3 days in the office, 2 days working from home

Department: CFM Administration

What the Hiring Manager says….

Having been with ICG for 8.5 years, I can confidently say it’s a fantastic workplace. I’m incredibly proud of the collaborative, dedicated, and friendly team we’ve formed, and I believe the new European CLO Administrator will be crucial in enhancing our operational efficiency. This role offers an exciting opportunity to engage with a dynamic team promoting growth and success within our organization. Our team functions with a flat structure that fosters teamwork and accountability.

Summary of our opportunity

The CFM Administration Team is responsible for the tracking of the funds’ investments and ensuring that the Investors and Portfolio Managers have accurate and timely data and portfolio reports. The team also deals extensively with third-party administrators and custodians.

The position will be based in Warsaw, and report to the Head of European CLO Admin based in London. This role is centred around the structured credit universe as a whole, similar to a hedge fund structure. The role will be working closely with an experienced Portfolio Management Team and therefore good English communication skills (verbal and written) are essential. The platform consists of 17 active European CLOs, 1 CLO warehouse, 3 Multi-Strategy Funds and several legacy deals.

Primary responsibilities for this role include (but are not limited to):

• Monitor daily cash movements, and identify and resolve cash breaks.

• Produce daily traded/settled cash figures for Portfolio Managers.

• Monitor and track trade settlements and escalate overdue.

• Monitor Agent notices, respond to any request and where applicable escalate the information provided.

• Interpret, review, manage and respond to Corporate Actions.

• Reconcile deal data to ensure accuracy and consistency across the funds.

• Produce detailed weekly portfolio status reports and present to the Portfolio Manager. Investigate and highlight changes in test results and propose portfolio improvements.

• Produce accurate and timely Monthly and Quarterly Investor Reporting and calculate the Waterfalls.

• Deal with ad hoc queries from internal and external parties, namely Investors, Auditors, Corporate Services Providers, Administrators, Compliance, Marketing, Tax  and Finance.

• Review hypothetical test results.

• Review ESMA Reporting.

• Interpret legal documentation.

Key Requirements/ Qualifications

You will have demonstrable experience of: 

Essential

• Educated to degree level.

• Some understanding of cash entry and reconciliation processes.

• English proficiency (verbal and written).

• Excel proficiency (VBA and other programming skills will be an advantage).

• Open to travelling to London.

Desirable

• Relevant background, finance, economics, business, or accounting.

• Some experience in a hedge fund or alternative investment manager, Trustee or CLO administration is a bonus but not essential.

• Good accuracy and attention to detail while working to meet strict deadlines.

• Familiarity with Collateralized Loan Obligations, ESMA reporting and other structured finance debt types such as trade receivables, credit derivatives would be a plus.

• Ability to resolve queries and deal with third-party administrators and custodians professionally.

• Excellent math skills including ability to translate any technical definitions into Excel formulas.

• Ability to understand complex legal and technical documents.

Personal Attributes

Personal attributes that will make you successful in this role include but are not limited to:

• A proactive, positive and diligent attitude is a must.

• Good communication / organizational skills.

• Ability to remain calm under pressure when working to tight deadlines.

• Flexible in dealing with multiple and changing requests.

• Comfortable and confident in dealing with Portfolio Managers and other team members.

• Team player.  

Our Global Benefits Framework is centred around these 3 key attributes:  

• Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs. 

• Inclusivity – Fit for purpose and competitive, no matter who or where you are. 

• Longevity – Long Term and sustainable in design. 

Inclusion is one of ICG’s key values and we are committed to creating an equitable and inclusive workplace for everyone. By welcoming different perspectives, we strengthen ICG’s performance, enrich decision-making and contribute to better outcomes for our clients, colleagues, and the markets we serve. Accordingly, our recruitment processes provide equal employment opportunities to all applicants and employees, regardless of age, ethnicity, disability, sex, gender, sexual orientation, religion, or any other characteristic protected by local law. 

We are equally committed to delivering an inclusive and accessible candidate experience. If you require information in an alternative format, additional time for assessments, an adjusted interview schedule, or any other support during the recruitment process, please let us know.