Department
BSD OCR - Research Compliance
About the Department
Job Summary
The Clinical Research Financial Analyst is an integral member of the Office of Clinical Research. Under the direction of the Associate Director Research Billing Compliance, the Clinical Research Financial Analyst will promote and facilitate a culture of financial compliance through the regulatory and financial amendments to clinical research studies to ensure institutional adherence with Federal, State and Local Regulations and Guidelines.
Activities include but are not limited to supporting research revenue cycle management through research billing review, processing payments, reviewing and preparing research billing documentation, and producing research financial reporting, as well as department projects and initiatives to support research billing compliance tasks as needed.
Responsibilities
- Perform all research billing activities including, but not limited to: daily charge review, billing issue resolution, reconciliation and payment of research accounts.
- Conduct research billing quality assurance activities, such as individual patient billing audits.
- Assist in the development and design of training and resource materials related to research.
- Follow standard operating procedures and policies to ensure compliant research billing.
- Has a moderate/solid understanding of coding procedures, workflow issues, billing.
- Generates Epic and CTMS reports for analysis, monitoring and improving research billing metrics and processes.
- Effectively collaborates with Clinical Trial Financial Group, Hospital Revenue Cycle team, study teams, research subjects, IRB, and other stakeholders to address research billing challenges.
- Ensure institutional research billing compliance with Medicare's Clinical Trial Policy, federal regulations, and contractual agreements. Maintain an understanding of Medicare's Clinical Trial Policy (NCD 310.1) and related guidance documents.
- Assist in developing and maintaining polices, SOPs & SOWs related to clinical research billing process.
- Stays current on all internal processes related to research billing, Medicare, National and local, regulations and guidelines, policies and procedures governing Research billing.
- Prioritizes chart documentation and maintaining requirements within the department. Ensures all processes involved in accurately posting professional fees.
- Has a moderate/solid understanding of coding procedures, workflow issues, billing infrastructure, and performance of Clinical Revenue staff. Informs department administrators, physicians, and Coder/Abstractors of regulatory changes.
- Participates and may lead in training sessions, performing audits, and promoting an understanding of procedures, policies, and expectations in promotion of compliance efforts.
- Performs other related work as needed.
Minimum Qualifications
Education:
Bachelor’s degree in a related field, or an equivalent combination of education and relevant experience.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
- Bachelor's degree (specialization in finance, accounting, or business administration, health information management).
Experience:
- 2-4 years’ experience with healthcare clinical research billing preferably in academic medical setting, clinical research management, health system operations.
- Experience with Epic Research Billing functions.
- Experience with a Clinical Trial Management system (CTMS) preferably OnCore, financial software, ERP systems.
- Accounting and finance experience strongly preferred.
Preferred Competencies
- Knowledge of the Medicare Clinical Trials Policy and other federal, state and institutional clinical research regulations.
- Expertise in CPT, Modifiers, ICD, and HCPCS codes to support billing and compliance efforts.
- Strong knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines (e.g., ICH-GCP).
- Excellent attention to detail and analytical skills, with a focus on accuracy in financial operations.
- Strong communication and interpersonal skills for effective collaboration with cross-functional teams and external partners.
- Expertise in Microsoft Excel.
- Excellent written and verbal communication skills.
- Strong investigative and problem-solving skills.
Working Conditions
- Office environment.
Application Documents
- Resume (required)
- Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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Skills Required
- Bachelor's degree in a related field, or equivalent combination of education and relevant experience
- 2-5 years of work experience in a related job discipline
- Bachelor's degree specializing in finance, accounting, business administration, or health information management
- 2-4 years of experience with healthcare clinical research billing, preferably in an academic medical setting, clinical research management, or health system operations
- Experience with Epic Research Billing functions
- Experience with a Clinical Trial Management System, preferably OnCore
- Experience with financial software or ERP systems
- Accounting and finance experience
- Knowledge of Medicare Clinical Trials Policy and applicable federal, state, and institutional clinical research regulations
- Expertise in CPT, modifiers, ICD, and HCPCS codes
- Knowledge of clinical trial contracting, revenue recognition principles, and relevant regulatory guidelines such as ICH-GCP
- Strong attention to detail and analytical skills
- Strong communication and interpersonal skills
- Expertise in Microsoft Excel
- Strong investigative and problem-solving skills
What We Do
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to rigorous inquiry and intellectual freedom draws pathbreaking scholars to our global campuses, where field-defining ideas are born that challenge and change the world. The University of Chicago has its main campus on Chicago's South Side and seven international campuses and centers throughout the world. Students can choose from 53 majors and 47 minors in the undergraduate College, with four divisions and seven professional schools for graduate study.
