The Clinical Research Budgeting Analyst will be responsible for the timely and accurate preparation and maintenance of budgets for sponsored clinical trials, including the comparative review against budgets offered by study sponsors and the set-up of study payments milestones in the Clinical Trial Management System. Main responsibilities include, but are not limited to, the review of New Study routing forms and essential study start-up documents, the itemized cost analysis and interpretation of clinical protocols into budget milestones, provide accurate patient cost descriptions for the ICF to be submitted to the IRB, and update budget, milestones, and ICF information as necessary per contract/protocol amendments. Work closely with contract analysts, regulatory team, program managers and internal finance groups. Will manage large volume workflow across multiple research programs, each of which function differently.
Responsible for the development of study budgets from clinical studies protocols and using various software tools. Will complete full evaluation and integration of internal cost during the set-up of a new clinical study; will revise study budgets following revision of study protocols or re-assessment of study cost. Utilize and oversee research rate pricing for PH&S services rendered as part of a clinical trial.
- Communicate with Contracts Analysts to integrate study budget information into clinical trial agreements; may initiate or participate in contract negotiation process.
- Independently initiate or update the coverage determination for each study as applicable and communicate specific study billing structure to the clinical teams and service providers.
- Participate in the administration of study-subject related billing as needed and provide support with the auditing of billing records.
- Collects and maintains complete records and statistics on expenses and payments; regularly monitors compliance of clinical expense to pre-determined budget/billing plan and/or budgets and agreements.
- Establishes and promotes positive working relationships within the research departments, throughout the hospital and between other institutions involved in clinical research.
- Responsible for the set-up of study payments milestones and Billing Instructions grids using Microsoft Applications (Excel) and/or the Clinical Trial Management System (Velos).
- Provides support to individual physician investigators and develop internal cost analysis for investigator initiated trials.
Providence Swedish caregivers are not simply valued – they’re invaluable. Join our team at Swedish Research and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required qualifications:
- Bachelor's Degree --or--
- 4 additional years of related experience
- 6 years of direct experience in budget development, preferably in clinical trial or medical setting
Preferred qualifications:
- Master's Degree in Business or Healthcare Administration
- 4 years of research grants administration
Why Join Providence Swedish?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.
About UsProvidence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Skills Required
- Bachelor's degree or 4 additional years of related experience
- 6 years of direct experience in budget development
- Experience in a clinical trial or medical setting
- Proficiency with Microsoft Excel and Clinical Trial Management System (Velos)
- Experience translating clinical protocols into itemized budget milestones and ICF patient cost descriptions
- Experience setting up study payment milestones and Billing Instructions grids
- Experience coordinating with contracts analysts, regulatory teams, program managers, and internal finance groups
- Master's Degree in Business or Healthcare Administration
- 4 years of research grants administration
Providence Health & Services Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Providence Health & Services and has not been reviewed or approved by Providence Health & Services.
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Healthcare Strength — Coverage spans medical, dental, and vision, with robust mental health support including up to 25 free therapy sessions and a well‑being platform. Additional resources like caregiver assistance and plan assistance can bolster access and overall health support depending on location and eligibility.
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Retirement Support — A 401(k) with employer match and an additional discretionary contribution, plus a student‑debt retirement savings match, provide meaningful long‑term savings support. Planning tools and Public Service Loan Forgiveness eligibility further strengthen the financial security package.
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Parental & Family Support — Back‑up child and elder care through Bright Horizons and paid parental leave offer practical support for caregiving needs. Relocation assistance and other family‑oriented resources complement the core benefits where available.
Providence Health & Services Insights
What We Do
At Providence, our strength begins with understanding. We take time to see, hear and value everyone who walks through our doors—patient or caregiver, family support person or volunteer. Working with us means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others.
