Join a collaborative and mission-driven clinical research team within the Department of OB/GYN, where your expertise will directly support innovative studies that improve women’s health. As a Research Billing Specialist, you will play a critical role at the intersection of research, finance, and compliance—ensuring clinical trials are built on accurate, sustainable, and compliant budgets from the start.
In this role, you’ll partner closely with investigators, study teams, and sponsors to analyze complex research protocols, develop detailed clinical trial budgets, and lead budget negotiations. You’ll gain deep insight into how clinical research operates across major healthcare systems—including UW Hospital and Clinics, UW Medical Foundation, and UnityPoint Health Meriter—while helping ensure studies meet institutional, state, and federal regulatory standards.
This is an ideal opportunity for someone who enjoys problem-solving, working with complex information, and collaborating across teams. Success in this role requires strong analytical thinking, attention to detail, and a commitment to ethical and compliant research practices. Just as important, you’ll bring professionalism and sound judgment to your work—communicating effectively, fostering respectful relationships, and maintaining a patient- and customer-centered mindset in all interactions.
If you're looking to contribute to meaningful research while growing your expertise in clinical trial finance and operations, this role offers both impact and opportunity.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
- Provides expert guidance when issues arise during reconciliation of unit patient charges to ensure appropriate billing. Identifies and implements changes in clinical trial protocol calendar set up as needed
- Provides training and resources related to research billing to study teams
- Oversees research billing compliance activities to ensure unit is in full compliance with institutional, regional, and federal research billing compliance rules and regulations. Advises researchers related to proper set up and execution of billing activities for patients on clinical trials
- Interprets complex clinical trial protocols while applying expertise in research billing rules, clinical workflows, sponsor requirements and electronic system capabilities to configure and review study calendars and budget setup for clinical trials
- Performs Medicare coverage analysis for complex research studies to promote and confirm compliance with billing rules and regulations. Works with study teams to ensure compliance
- Develops and implements internal quality control processes to ensure calendar and budget builds reflect accurate trial information and comply with research billing rules
School of Medicine and Public Health, OBGYN
OBGYN began the academic mission of training ob-gyn physicians in 1929, the University of Wisconsin School of Medicine and Public Health Department of Obstetrics and Gynecology has set the standard for reproductive health education, research, clinical care, and advocacy. Today, we continue that legacy of excellence as a department of physicians, advanced practice providers, researchers, trainees, and staff who are all unified in leading reproductive health forward. As leaders, our vision is of a department propelled by a shared commitment to improving reproductive health across each of our mission areas and that connection and collaboration between disciplines is crucial and that success in any one mission area contributes to success in the others.
Compensation:The starting salary for the position is $65,000 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.
SMPH Faculty /Academic Staff Benefits Flyer 2026
Required Qualifications:1-2 years of employment experience in Clinical Trial Budgeting and Medicare Coverage Analysis is required by the start date of the position.
Experience with budgeting and/or post-award management.
Experience in a medical and/or research setting.
Experience with medical or insurance billing preferred.
Associates degree required; focus in finance or accounting preferred.
How to Apply:For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.
To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.
• Cover letter - REQUIRED
• Resume- REQUIRED
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Kirsten Gragg, [email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
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Skills Required
- 1-2 years employment experience in Clinical Trial Budgeting and Medicare Coverage Analysis
- Associate's degree (focus in finance or accounting preferred)
- Authorized to work in the United States without employer sponsorship
- Experience with budgeting and/or post-award management
- Experience in a medical and/or research setting
- Experience with medical or insurance billing
What We Do
The University of Wisconsin–Madison is a public research university that offers a comprehensive range of academic programs, professional degrees, and research initiatives.
