Clinic Assistant

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The University of Miami/UHealth Department of Neurological Surgery has an exciting opportunity for a full time, hybrid Clinic Assistant to work in Miami, FL. The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.

CORE JOB FUNCTIONS
1. Assembles, completes, and processes patients’ charts, and keeps patient records accurately identified.

2. Transcribes doctors’ orders, and checks charts for incomplete histories and operative summaries, bringing issues to the attention of the appropriate member of the healthcare team for correction.

3. Orders unit supplies to maintain inventory of the unit’s equipment stock and supplies.

4. Assists with receiving, distributing, and sorting supplies brought to the unit.

5. Obtains laboratory and x-ray reports and notifies doctors of results.

6. Utilizes IDX RIS/PACS to track patient arrival times and advises front desk personnel of patient delays to maintain daily schedule.

7. Greets patients upon arrival and verifies patient information.

8. Directs patient to the dressing room and ensures the patient has changed into a gown and removed all metal items from their person.

9. Documents all equipment issues and reports to appropriate managing staff.

10. Assists in copying completed patient paperwork, delivering originals to front desk for scanning, and distributing copies to appropriate reading rooms.

11. Receives telephone calls and responds to inquiries from visitors.

12. Reports unusual incidents in a timely manner to appropriate supervisory personnel.

13. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 

CORE QUALIFICATIONS
High School Diploma or equivalent/relevant experience, certification or license
No previous experience required
Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment. - Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

DEPARTMENT SPECIFIC JOB SUMMARY                                                                                                       

The Clinic Assistant performs a variety of clerical duties associated with patient care unit operations. Further, the incumbent handles administrative duties, including filing records, scheduling lab work and hospital admissions, making follow-up calls, phoning in prescriptions, and calling to get lab test results.

DEPARTMENT SPECIFIC JOB FUNCTIONS                                                                             

1.    Answers main telephone line for the department: triage incoming calls, responds to questions, directs calls, documents messages in a timely and efficient manner, while providing exceptional customer service.
2.    Greets visitors and callers, handles their inquiries, and directs them to the appropriate staff according to their needs.
3.    Provides cross coverage for co-workers when assigned or as the need arises.
4.    Maintains confidentiality of all information.
5.    Adheres to University and unit-level policies and procedures and safeguards University assets. 
6.    Assists with general administrative tasks including but not limited to uploading of radiology reports, uploading CDs (radiology imaging), visitation logs, printing clinical packages and dropping them off to the clinics, and picking up and sorting the department mail.
7.    Maintains a tidy and clean reception area.
8.    Assists with cross training employees in the neurosurgery department. 
9.    Assists with patient advice messages received via MyUHealthChart.
10.    Assists the manager with process improvement and clinic assistant protocols.
11.    Uploading and routing faxes into EPIC
12.    Fluent in English and Spanish.
13.    Will report to Lois Pope Life Center

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

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