Description
Big Stone Therapies is currently seeking a full-time Clinic Administrative Assistant to join our rehabilitative therapy team located at 2440 Bridge Ave, Ste 300 in Albert Lea, MN.
This is a benefited position scheduled for 40-hours per week (1.0 FTE), Monday-Friday: 8:00am-4:30pm; with a 30-minute daily unpaid break.
Job Duties:
Scheduling
- Schedule new referrals. Gather and verify demographic and insurance information.
- Schedule, reschedule, and cancel patient appointments as required.
- Monitor patient schedule to maximize productivity.
- Conducts patient appointment reminder calls.
- Provide instructions to patients to ensure they are prepared for appointments.
- Resolve scheduling conflicts as they occur.
- Assess staffing needs for high and low census times.
- Communicate with therapists about schedules, patients, and any changes
- Schedule all other non-patient care time. (Meetings, care conferences, PTO, etc.)
Customer Service
- Demonstrate excellent customer service in all interactions with patients, visitors, referral sources, co-workers, and all other parties.
- Courteously receive and respond to incoming telephone calls and emails.
- Maintain the appearance of the waiting room.
- Maintain confidentiality and security of Protected Health Information.
Other
- Distribute mail.
- Scan, fax, and print documents.
- Clean/sanitize clinic areas as required.
- Order supplies and maintain stock levels as required.
- Maintain patient charts.
- Opening and closing duties.
- Attend meetings as required.
- Other clinic duties as assigned.
Requirements
Qualifications:
Education
- Require high school graduate or equivalent.
- Prefer two-year degree in a related field.
- Prefer previous experience in a medical office setting or other customer service-related field.
Skills
- Strong computer skills to include proficiency in Microsoft Office products, the Internet, and the ability to learn new systems.
- Excellent verbal and written communication skills to interact with patients and co-workers in a professional manner.
- Excellent phone etiquette and in-person customer service abilities.
- Able to adapt and thrive in a changing and fast paced environment.
- Demonstrates strong reliability and consistent attendance and a genuine desire to contribute daily.
Position qualifies for an excellent benefits package including:
- Health, Dental, Vision, Life, Short-Term Disability insurance options
- Flexible Spending Plan(s)
- 401k with employer contribution
- 8 paid holidays (including your birthday!)
- Generous paid time off accrual
- Employee Sick and Safe Time accrual
Accepting applications through Friday, August 7, 2026, or until position is filled.
You will receive a confirmation e-mail once your application has been submitted.
Big Stone Therapies, Inc. is dedicated to providing excellence in rehabilitation services by optimizing health and function for families and businesses within our communities through caring, hands-on healing.
Skills Required
- High school graduate or equivalent
- Two-year degree in a related field
- Previous experience in a medical office setting or customer service-related field
- Proficiency in Microsoft Office products and Internet navigation
- Ability to learn new systems
- Excellent verbal and written communication skills
- Excellent phone etiquette and in-person customer service abilities
- Ability to adapt and thrive in a changing, fast-paced environment
- Demonstrates strong reliability and consistent attendance
What We Do
Big Stone Therapies, Inc. provides physical, occupational, and speech therapy services across the Midwest, focusing on personalized, hands-on healing for individuals and businesses.
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