Client Services Representative

Key Responsibilities

• Maintain up to date client information in the Enterprise Resource Planning (ERP) System including setting up orders and managing order completion.
• Function as the main point of contact for client inquiries via phone, email, or chat, providing timely and accurate responses.
• Build and maintain strong relationships with clients, understanding their needs and preferences to deliver personalized service.
• Resolve client issues and complaints efficiently and effectively, escalating complex issues to the appropriate department when necessary.
• Coordinate with internal teams, including sales, technical support, and account management, to address client needs and ensure timely resolution of issues.
• Gather, review, and file proof of deliveries, packing slips or other shipping files. Perform expediting tasks, including monitoring orders that have missed deadlines and the status of expedited orders, coordinating sales for parts and service, and managing service schedules.
• Maintain accurate records of client interactions and transactions using our ERP system.
• Educate clients about our products and services, guiding them through processes and offering solutions to maximize their experience.
• Proactively identify opportunities to upsell or cross-sell products and services to existing clients.
• Stay informed about industry trends, company products, and service offerings to provide informed assistance to clients.
• Collaborate with the client services team to continuously improve processes and enhance the overall client experience.
• Adhere to company policies and procedures, ensuring compliance with regulatory requirements and data protection standards.

Job Qualifications

• High school diploma or equivalent
• Two plus years' experience in customer service or client-facing roles.
• Excellent communication skills, both verbal and written.
• Strong problem-solving abilities and diligence.
• Ability to multitask and prioritize tasks in a challenging environment.
• Proficiency in Microsoft Office and ability to learn ERP software.
• Ability to work independently as well as part of a team.
• Flexibility to adapt to changing priorities and work schedules.
• Cheerful outlook and a passion for delivering exceptional customer service.

Benefits

• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Accounts (Medical and Dependent Care)
• 401(k) Plan with Company Match
• Generous Paid Time Off
• 10.5 Paid Holidays
• Career Development Opportunities

About
At Group O, it’s our employees who we value most. That’s why we provide a supportive environment where employees are given every opportunity to excel. Group O offers a wide variety of careers with room for professional growth and advancement, and we are always looking for motivated individuals to join our team. At Group O, our employees’ health and well-being is equally as important as the work they perform. We back up that philosophy by providing a competitive benefits package that supports now and for their future.In 1974, Bob Ontiveros saw an opportunity to live the American dream and build a company for himself and his family. 50 years later, the packaging company he originally founded out of the back of his station wagon - Group O is ranked by the United States Hispanic Chamber of Commerce as one of the top five Latino-owned businesses in the country. Group O has gained prestige for helping Fortune 500 companies like Samsung, Michelin, Caterpillar, and PepsiCo turn their most complex business challenges into centers of profitability and efficiency. Headquartered in Milan, IL, Group O employs over 1,200 employees.