The Energy Contracts Specialist is responsible for contract validation, deal processing, supplier submission, and contract execution activities within Energy Operations. This role reviews completed contract packages, validates required documentation, coordinates with Sales and Pricing, submits agreements to suppliers, and ensures deals are processed accurately from signed agreement through supplier acceptance.
The position serves as a quality-control function within the deal process and works closely with Sales, Pricing, Setup, Suppliers, and Client Relations to resolve documentation issues and support successful contract execution.
This is a full-time, hybrid job opportunity out of our Houston office: 3-days a week in office, 2 days a week work from home.
OUTCOMES
- Review and process signed contract packages accurately within established service-level expectations, with all submissions completed within one hour of receipt.
- Ensure required signatures, addendums, supporting documents, and contract versions are complete before supplier submission.
- Validate documents prior to contract execution.
- Submit validated contracts to suppliers accurately and on time with no errors.
- Maintain accurate contract, supplier, and deal records within internal systems.
- Resolve contract-processing issues quickly to avoid delays in supplier submission and enrollment.
- Upload countersigned agreements and request them if not already received.
- Assist finance with confirming Mantis's margin on submitted deals by end of month closing.
RESPONSIBILITIES
- Review client signed agreements to confirm all required information has been filled out and signed.
- Review PPS/AOA/CMA to confirm all required information and signatures are on the document
- Review signed agreements to confirm all required documents have been received.
- Validate signatures, contract versions, addendums, and supporting documentation.
- Identify missing information and coordinate corrections with Sales and internal teams.
- Ensure contracts meet internal processing requirements before supplier submission.
- Process completed contracts through internal validation workflows.
- Coordinate with Pricing to confirm pricing and margin validation has been completed prior to supplier submission.
- Communicate contract status and processing updates to internal stakeholders.
- Maintain accurate contract records and supporting documentation.
- Submit approved agreements to energy suppliers through established submission channels.
- Monitor supplier responses, confirmations, and contract-processing status.
- Maintain supplier confirmations and supporting records for completed deals.
- Execute contracts on behalf of clients when authorized agency documents such as CMA, PPS, or AOA are utilized.
- Support supplier-related contract questions, corrections, and processing exceptions.
- Perform quality checks throughout the contract-processing lifecycle.
- Review contract packages for completeness before supplier submission.
- Escalate issues that could delay contract execution, supplier submission, or enrollment.
- Maintain documentation required for audit, compliance, and operational recordkeeping.
QUALIFICATIONS
- Internship and/or 1+ year of work experience in contract administration, deal processing, operations, customer support, or a related role.
- Strong attention to detail and accuracy.
- Strong organizational and communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to learn new systems and processes.
- 2+ years of experience in contract administration, deal processing, operations, customer support, or a related role.
- Experience in energy, utilities, or another contract-heavy operational environment.
- Experience supporting contract-processing, supplier-submission, or deal-processing workflows.
- Experience working with CRM, contract management, or workflow systems.
- Bachelor's degree in Business, Operations, Finance, or related field, or equivalent experience.
Minimum Qualifications
Preferred Qualifications
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
Work environment: Office-based or hybrid work environment with regular use of computer systems, email, spreadsheets, shared inboxes, and internal platforms.
Physical requirements: Prolonged periods of sitting and working at a computer. Frequent use of keyboard, mouse, phone, and standard office equipment. Occasional standing, walking, bending, and lifting of standard office materials up to 25 pounds.
Schedule expectations: Standard business hours with flexibility as needed for client, supplier, contract-processing, or issue-resolution needs.
DISCLAIMERS
This position description describes the general nature and level of work expected for this role. It is not intended to be a complete list of all duties, responsibilities, or qualifications. Responsibilities may change based on business needs, client demands, system changes, or economic conditions. Employees are expected to perform other job-related duties as assigned.
Skills Required
- Internship and/or 1+ year of experience in contract administration, deal processing, operations, customer support, or a related role
- Strong attention to detail and accuracy
- Strong organizational and communication skills
- Ability to manage multiple priorities and meet deadlines
- Strong proficiency with Microsoft Office, particularly Excel and Outlook
- Ability to learn new systems and processes
- 2+ years of experience in contract administration, deal processing, operations, customer support, or a related role
- Experience in energy, utilities, or another contract-heavy operational environment
- Experience supporting contract-processing, supplier-submission, or deal-processing workflows
- Experience working with CRM, contract management, or workflow systems
- Bachelor's degree in Business, Operations, Finance, or a related field, or equivalent experience
What We Do
As more businesses journey towards increased sustainability, they need experienced partners to transform today’s operations into tomorrow’s results. Mantis Innovation delivers smart, sustainable solutions to improve facility performance from any starting point along this journey. We provide managed facility services and turnkey program management with technology-enabled solutions that target the entire building footprint from roofs, walls, and pavement, to HVAC, lighting and power. Mantis Innovation offers a comprehensive and strategic set of solutions for managed facility services. We’re looking at the entire facility, inside and out, and can impact 70% of what a building operator allocates critical budget dollars toward. Our turnkey solutions maximize results at every touchpoint of facility performance. Our technology platforms make those touchpoints accurate and visceral, backed by data from billions of feet of facility space. We offer all of this with a white glove service, meaning our clients receive an unparalleled level of professionalism and care. Mantis Innovation is the premier provider of smart solutions that deliver better building performance through managed facility services and turnkey program management. Mantis leverages expertise from a vast array of professional disciplines in engineering, comprehensive data collection and analysis, technology-enabled solutions, and a network of trusted partners. The Mantis Innovation managed solutions include energy procurement, demand management, solar, roofing, building envelope, pavement, LED lighting, HVAC/mechanical, building automation systems, and data center optimization. Mantis is headquartered in Houston, Texas, with 17 locations across the United States from Massachusetts to Washington.
