ADMINISTRATIVE CLAIMS COORDINATOR
The Administrative Claims Coordinator manages daily interactions with both internal and external customers concerning potential product issues or inquiries. This role ensures effective coordination between the company and its customers, delivering high levels of service and support. The coordinator must maintain positive business relationships internally and externally to promote company goals. They serve as the primary contact for filing administrative claims, analyzing those claims for accuracy, completeness, and eligibility, and facilitating their resolution to the customers' satisfaction. This position oversees the entire claims process, including entering, investigating, and closing claims within the established guidelines.
Responsibilities
Manage daily interactions with both internal and external customers concerning potential issues or inquiries.
Serve as the primary contact for administrative claims, analyzing
Analyze claims data and ensure accuracy and completeness.
Thoroughly examine submitted carpet damage claims, including photos, documentation, and customer details to assess the validity of the claim based on warranty terms.
Identify potential issues with claims like inconsistencies, missing information, or suspected fraudulent activity.
Contact customers and dealers to gather additional information regarding the damage, installation details, and maintenance history.
Determine the appropriate course of action based on policy guidelines, including approving repairs, replacements, or denying claims.
Calculate the compensation amount for valid claims based on the extent of damage and warranty coverage.
Negotiate settlement terms with customers or dealers where necessary.
Generate return authorizations, arrange freight pickups, and manage claim-related freight concerns.
Collaborate with shipping to resolve shipping errors and expedite rush orders.
Provide credits to customers for validated claims.
Coordinate with the credit department to authorize replacements, resolve credit disputes, and process customer refunds.
Handle customer debit requests, ensuring accuracy and completeness.
Ensure accurate record-keeping of all claims and associated documentation.
Track outstanding claims and ensure prompt resolution
Work with multiple departments to optimize the claims process.
Manage incoming phone calls from customers, sales representatives, and other departments promptly, efficiently, and professionally.
Participate in daily, monthly, and ad-hoc team meetings.
Complete required courses and participate in activities aimed at personal and professional development.
What We Offer
A commitment that Safety is #1
Competitive benefits, pay, and retirement plan options!
Career growth, stability, and flexible work arrangements.
Responsible Manufacturing – Protecting Our Planet for the Future
We utilize renewable energy and a closed loop recycled water process.
We are committed to reducing greenhouse emissions and water consumption.
We are the only flooring company recognized by the Asthma and Allergy foundation.
Who we are:
With a history of more than 140 years, Tarkett is a worldwide leader in innovative and sustainable flooring and sport surface solutions, generating turnover of €3.3 billion in 2025. The Group has close to 12,000 employees, 25 R&D centers, 8 recycling centers and 33 production sites. Tarkett creates and manufactures solutions for hospitals, schools, housing, hotels, offices, stores and sports fields, serving customers in over 100 countries. To build “The Way to Better Floors,” the Group is committed to circular economy and sustainability, in line with its Tarkett Human‐Conscious Design® approach.
www.tarkett-group.com
Tarkett is an equal opportunity employer. We value diversity in backgrounds and in experiences and promote an inclusive workplace where all employees can perform at their best.
Skills Required
- Customer service and phone communication skills
- Experience processing and analyzing claims for accuracy and completeness
- Ability to assess product damage claims using photos and documentation against warranty terms
- Identify inconsistencies and potential fraudulent activity
- Contact customers and dealers to gather installation and maintenance information
- Make decisions per policy guidelines (approve, replace, deny)
- Calculate compensation amounts and negotiate settlement terms
- Generate return authorizations and coordinate freight pickups and shipping issues
- Coordinate with credit/finance to authorize replacements, credits, and refunds
- Accurate record-keeping and tracking of outstanding claims
- Willingness to complete required courses and participate in professional development
What We Do
With a history of more than 140 years, Tarkett is a worldwide leader in innovative and sustainable flooring and sports surface solutions, generating net sales of € 3.4 billion in 2022. The Group employs 12,000 employees and has 25 R&D centers, 8 recycling centers and 34 production sites. Tarkett creates and manufactures solutions for hospitals, schools, housing, hotels, offices, stores and sports fields, serving customers in over 100 countries. To build “The Way to Better Floors,” the Group is committed to circular economy and sustainability, in line with its Tarkett Human‐Conscious Design® approach. Tarkett is listed on the Euronext regulated market (compartment B, ISIN: FR0004188670, ticker: TKTT) www.tarkett‐group.com
