Chief of Staff

ApprovalMax is redefining how finance teams manage the Money Out cycle — from purchase orders and supplier bills to employee expense management and payroll. Trusted by 18,000+ businesses worldwide, our platform empowers companies to automate financial controls, ensure compliance, and scale efficiently.

At the end of 2024, ApprovalMax secured a £10 million growth investment from Yttrium, a leading European technology investor. This funding marks the beginning of a new chapter in our journey — scaling our category leadership in Money Out automation, expanding enterprise capabilities, and accelerating product innovation.

As we continue to grow globally, we’re looking for a Chief of Staff to strengthen execution, coordination, and cross-functional alignment at the leadership level.

The Chief of Staff ensures that strategy turns into execution. You’ll drive structure, focus, and accountability across key leadership processes — connecting the dots between strategy, people, and operations.

You’ll work in constant interaction with our CEO, helping translate strategic intent into operational clarity, while also collaborating closely with our Chairman (former CEO of two SaaS unicorns) and our growth equity investor, Yttrium. This role offers exceptional exposure to high-level decision-making, governance, and growth strategy — making it an ideal launch pad for future leadership or investment-side careers.

This is a strategic operator role, not an assistant one — suited for someone who thrives in fast-moving SaaS environments and enjoys turning complexity into progress.
Key Responsibilities

1. Leadership & Board Operations

• Help translate high-level strategy into clear action items, OKRs, and measurable outcomes

• Coordinate Board meetings — from materials and agenda design to outcome tracking

• Drive the Executive Team rhythm, ensuring meetings are structured, decisions are followed up on, and goals stay on track

2. Strategic & Special Projects

• Lead cross-functional initiatives — from operational improvements to market or product research

• Serve as program owner for high-impact projects that require coordination across teams

• Drive accountability and progress reporting on strategic programs

3. Research & Strategic Insight

• Conduct targeted research on markets, competitors, pricing, and operational models

• Prepare executive summaries and briefing documents to inform decision-making

• Identify opportunities and challenges that influence strategic priorities

4. Company-Wide Coordination

• Shape and facilitate All-Hands meetings, leadership offsites, and internal communications

• Maintain organisational visibility — connecting priorities across departments and keeping teams aligned on the company mission

• Support transparent, data-driven communication between leadership and teams

You Should Apply If You

• Have 2-4 years of experience in strategy, consulting, or cross-functional project management

• Are highly organised, analytical, and able to manage multiple priorities across teams

• Communicate clearly and confidently with executives and peers alike

• Thrive in a dynamic SaaS company where structure meets innovation

• Enjoy making complex things simple — and keeping the big picture visible

Why Join ApprovalMax

• Shape the growth story of a global SaaS company, defining the Money Out category

• Collaborate closely with an experienced and entrepreneurial leadership team

• Gain exposure across all major business functions — from strategy to go-to-market to product

• London-based hybrid environment with international collaboration

• Competitive compensation and strong professional growth potential