Chief of Staff

Spellman High Voltage Electronics Corporation, a family owned business for over 75 years, takes pride in powering progress in health, security and quality of life. We are key partners with the world’s leading medical devices, semiconductor, scientific analytics and industrial systems manufacturers. When they want to push the limits of what’s possible with high voltage applications, they turn to us to make it happen.

While Spellman is not a household name, our products are used to make and often power many of the most advanced technologies that make modern life possible. With design and manufacturing sites in North America, Europe and Asia, we have become the preferred provider of high voltage power solutions for OEMs pushing the boundaries of technology around the world by designing and producing the products they need to power progress.

The role requires a motivated and adaptable individual to support the Global Vice President of Quality as Chief of Staff to act as an analyst, project manager and communicator.  The Chief of Staff oversees and manages a broad agenda in supporting projects and initiatives at a high level and to high standards.  The person in this position will provide comprehensive research, project management, process improvement and administrative coordination to ensure the efficient and effective day-to-day functioning of the Global VP of Quality.  This position requires an eagerness to learn, creative problem solving, and a strong business acumen.  The Chief of Staff role encompasses five primary accountabilities:  preparation for and facilitation of critical Quality Leadership meetings; coordination/orchestration of projects or commitments directly involving the Quality executive and his direct reports; independent leadership of special Quality initiated projects; development of key communication and research on behalf of the Quality VP and proactive identification of issues that could impact the successful achievement of organizational goals. 

What You Will Do: 

• Assist the Quality VP in facilitating effective decision-making and act as sounding board for new ideas and initiatives. 

• Provide oversight and guidance on high priority projects on behalf of the global quality leader

• Ensure the quality executive’s action items are addressed properly, efficiently, and judiciously by keeping track of progress until resolved. 

• Create communications and presentation materials for the VPQ as needed by gathering data from various resources across the organization. 

• Participate in regular meetings with key stakeholders to discuss VPQ -related projects and issues, represent the expectations and priorities of the VPQ and relevant functions and consult the VPQ for specific decisions, as appropriate. 

• Research and fact-check using company databases and external sources; develop and maintain Key Performance Indicators and other company metrics. 

• Contribute to the effectiveness of the VPQ by triaging and responding to inquiries at his request in person or in writing. 

• Plan and provide logistical support for executive level meetings including agendas, minutes and logistics. 

• Analyze data as requested by the VPQ and other leaders. 
• Control expenditures within limitations of project budget.
• Support the VPQ in improving current processes to optimize procedures for efficiency and productivity.

What You Need: 

• Bachelor’s degree in business or a related field 

• Ability to assist the VPQ in making effective decisions and serve as a sounding board for new initiatives 

• Skills in providing guidance and oversight on high-priority projects 

• Proficiency in managing and tracking the VPQ’s action items to ensure they are addressed efficiently and effectively until resolution 

• Capability in creating communication and presentation materials by synthesizing data from multiple organizational resources

• Experience in participating in meetings with key stakeholders to discuss VP Quality-related projects, represent the VPQ’s priorities, and provide consultative support on decisions 

• Ability to effectively triage and respond to inquiries directed to the VPQ, both in person and in writing 

• Experience in planning and providing logistical support for executive-level meetings, including setting agendas and recording minutes 

• Competency in analyzing data as requested by the VPQ and other leaders 

• Experience in controlling expenditures within the constraints of project budgets.
• Excellent skills in MS office applications, such as PowerPoint, Excel, Word, Outlook, Teams, Power BI, etc.

This position requires on-site presence at Spellman High Voltage headquarters in Hauppauge, NY. Some travel may be required.

Our good faith estimate of the salary range for this role is $120,000 to $150,000.

Exact compensation may vary based on skills, experience, and other factors. In addition to base pay, we offer a highly competitive benefits package.

We at Spellman High Voltage Electronics Corporation believe that each individual is entitled to equal employment opportunities without regard to race, color, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status or disability. The right of equal employment opportunity extends to recruiting, hiring selection, transfer, promotion, training and all other conditions of employment. To request accommodation related to disabilities, please email us at [email protected], or call +1 (631) 630-3000