Chief of Staff

The Chief of Staff is a senior position responsible for managing and optimizing the day-to-day operations of the executive team, providing strategic advice, and ensuring efficient execution of high-priority initiatives. This person will work closely with the CEO and other senior leaders to streamline communication, manage key projects, and drive the organization’s strategic objectives.

Key Responsibilities:

1. Strategic Planning & Execution:
• Collaborate with the CEO and leadership team to define organizational goals and strategies.
• Assist in the development and execution of the company’s long-term vision and operational plans.
• Manage and prioritize the CEO’s agenda, ensuring that key business priorities are addressed.
2. Operational Efficiency:
• Drive cross-functional coordination and alignment across departments to ensure consistent execution of company initiatives.
• Identify inefficiencies or gaps in organizational processes and propose improvements.
• Lead operational meetings, track key action items, and ensure timely follow-ups and execution.
3. Executive Support:
• Act as a key advisor and confidant to the CEO, providing insights, recommendations, and feedback on various business matters.
• Manage communication flow to and from the executive office, filtering information for strategic relevance.
• Prepare briefing materials, presentations, and reports for executive meetings and external engagements.
4. Project Management:
• Oversee and manage special projects and high-impact initiatives from inception to completion.
• Ensure key initiatives are on track, on budget, and aligned with the company’s strategic goals.
• Drive the implementation of new policies, procedures, and programs as directed by the CEO.
5. Stakeholder Management:
• Act as a liaison between the CEO and internal and external stakeholders.
• Build and maintain strong relationships with key stakeholders, including employees, board members, investors, and partners.
• Represent the CEO in meetings and at events as needed.
6. Crisis Management & Problem Solving:
• Anticipate and mitigate risks, manage crises, and address operational challenges as they arise.
• Act as the point of contact for resolving urgent or high-priority issues impacting the executive office or organization.

Qualifications:

• Bachelor’s degree in business administration, management, or a related field (MBA or advanced degree preferred).
• 7+ years of experience in a leadership or management role, preferably in a fast-paced or high-growth environment.
• Proven track record of managing cross-functional teams and complex projects.
• Excellent organizational, communication, and problem-solving skills.
• Strong business acumen and ability to analyze complex data to support strategic decision-making.
• Experience working closely with executive teams, providing both operational and strategic support.
• Ability to work independently and handle confidential information with discretion.

Key Skills:

• Leadership & Team Management
• Strategic Thinking & Execution
• Project Management
• Communication & Interpersonal Skills
• Problem-Solving & Decision-Making
• High Emotional Intelligence (EQ) – thinking on their feet and grace under pressure
• Time Management & Prioritization