The Role
Support CEO and senior leaders by managing daily office operations, scheduling and organizing meetings, coordinating travel and building access, maintaining meeting notes, liaising with finance on expenses, and executing special projects to optimize calendar and office workflows.
Summary Generated by Built In
Responsibilities
- Manage office on a day-to-day basis
- Plan and organize company meetings, including scheduling, sending reminders, and catering when necessary
- Coordination of building/office access for office staff, guests, and reserving meeting rooms when applicable
- Liaising with corporate finance team to ensure submission of monthly expense reports and deposit checks sent to office
- Create and maintain comprehensive and accurate meeting notes (CEO and other senior leaders)
- Assist in managing the CEO’s calendar, including making appointments, prioritizing the most sensitive matters, and overall calendar optimization
- Contribute to special project initiatives assigned by CEO & other senior leaders
- Coordinate travel and accommodation arrangements
Requirements
Qualifications
- 2+ years work experience and a drive to succeed
- Responsible professional with excellent attention to detail and strong communication skills
- Outstanding organizational and time management skills
- Resourceful problem solver able to anticipate and proactively solve issues that may arise
- Skilled in MS Office suite
Skills Required
- 2+ years work experience
- Excellent attention to detail and strong communication skills
- Outstanding organizational and time management skills
- Resourceful problem solver able to anticipate and proactively solve issues
- Skilled in MS Office suite
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The Company
What We Do
Pivotal Solutions is a national staffing and consulting firm founded in 2002 that specializes in matching job seekers and companies for roles in IT & Technology and Accounting & Finance. They offer a variety of staffing solutions, including Direct Hire and Contract-to-Hire placements, serving a diverse client base that ranges from innovative startups to Fortune 500 companies across the United States.
