Chief of Staff | PH

Job Title: Chief of Staff   

Position Type: Full Time Contract – Remote    

Reports to: Chief Operating Officer

Schedule: Mon – Fri  must work EST 

Position Overview 

We are seeking a highly organized, detail-oriented Chief of Staff to support our COO. This role acts as a strategic partner and operational extension of the COO, helping manage priorities, coordinate cross-functional initiatives, and ensure clear communication with internal teams, clients, and external partners. 

This position requires exceptional professionalism, strong written and verbal communication skills, and the ability to operate in a fast-paced environment while supporting executive-level decision-making. 

Key Responsibilities 

• Act as a strategic partner and operational extension of the COO. 

• Support the COO in managing priorities, schedules, and key initiatives. 

• Prepare briefing materials, presentations, and summaries for meetings and decision-making. 

• Ensure follow-up and execution on key action items across leadership teams. 

• Manage and track strategic initiatives and internal projects across departments. 

• Use project management tools to monitor progress, timelines, and deliverables. 

• Coordinate cross-functional teams to ensure projects stay on schedule and aligned with company priorities. 

• Identify operational inefficiencies and proactively recommend improvements. 

• Draft professional communications on behalf of the COO including emails, updates, and reports. 

• Coordinate communications between the COO, leadership team, and external stakeholders. 

• Participate in meetings with clients and internal teams to ensure clarity, documentation, and follow-up. 

• Prepare summaries, meeting notes, and action plans after executive meetings. 

• Build and maintain dashboards, reports, and trackers using Excel and other analytical tools. 

• Analyze operational or business data to support leadership decisions. 

• Track KPIs and provide executive-level reporting. 

• Ensure executive priorities are organized, tracked, and executed effectively. 

• Maintain strong documentation of projects, workflows, and processes. 

• Anticipate challenges and proactively propose solutions. 

Required Qualifications 

• Bachelor’s degree in Business, Management, Communications, or a related field. 

• Excellent written and verbal English communication skills  

• Strong attention to detail and organizational skills. 

• Highly logical thinker with strong problem-solving abilities. 

• Ability to work independently and proactively in a remote environment. 

• Experience supporting executives or senior leadership. 

Required Skills 

• Advanced proficiency in Microsoft Excel 

• Strong experience with project management tools 

• Strong written communication and executive-level email drafting 

• Meeting coordination, documentation, and follow-up management 

• Data organization and reporting 

• Time management and prioritization 
  

Preferred Qualifications 

• Experience working with U.S.-based executives or international teams 

• Experience in consulting, technology, staffing, or professional services environments 

• Familiarity with tools such as Microsoft Teams, Slack, Notion, Salesforce, or CRM platforms 

• Experience preparing executive reports or board-level materials