The Role
Act as CEO's strategic proxy to drive cross-functional execution, prepare board and investor materials, enforce accountability, synthesize complex situations into decision papers, and enable clear communication across stakeholders to ensure critical initiatives are implemented successfully.
Summary Generated by Built In
At our company, we believe that software should make business operations feel effortless, not complicated. We are on a mission to help B2B and e-commerce businesses streamline their processes with one powerful, intuitive platform tailored specifically for the DACH market. As we continue to scale, we are looking for a Chief of Staff who can act as a force multiplier for our CEO. You will be at the heart of our operations, turning ambiguity into actionable strategy and ensuring that our most critical initiatives cross the finish line. This is a high-impact role for someone who thrives on structure, understands the nuance of scaling a business, and values precision as much as speed.
Your Tasks:
- Act as a strategic proxy: Represent the CEO and the executive team in key meetings, making judgment calls on high-stakes initiatives and escalating only when necessary.
- Drive cross-functional execution: Take end-to-end ownership of critical projects, ensuring that initiatives move from problem definition to successful implementation without relying solely on delegation.
- Elevate financial and operational rigor: Prepare board materials and investor updates, actively interrogating data and financial models to ensure accuracy and strategic clarity before they reach stakeholders.
- Foster accountability: Maintain momentum across the organization by holding teams accountable to deadlines and outcomes, balancing firm expectations with a collaborative, constructive approach.
- Structure the ambiguous: Quickly synthesize messy, complex situations into clear frameworks, memos, and decision papers that allow the leadership team to move with speed.
- Enable communication: Act as a communication hub, translating complex updates and sensitive information into the appropriate register for diverse audiences, from the senior leadership team to the entire company.
Your Profil:
- Professional experience: You bring 2–4 years of high-impact professional experience, ideally within a scaling company where you directly owned outcomes rather than just advising.
- Financial and analytical literacy: You are highly proficient in Excel and PowerPoint, capable of building complex models and decks independently, and you treat financial data as a vital pulse of the business.
- Language mastery: You possess native-level fluency in both German and English (written and spoken) and can operate seamlessly across both in board meetings and internal communications.
- CEO leverage mindset: You understand that your value lies in your ability to exercise independent judgment, protect the CEO’s time, and handle highly sensitive information with complete discretion.
- Constructive persistence: You have a reputation for getting things done by pushing projects forward against internal resistance, all while maintaining strong, positive relationships across the organization.
- AI-augmented workflow: You actively integrate AI tooling into your daily processes, not just as an enthusiast, but as a practitioner who has built or adapted workflows to increase your personal and team efficiency.
- You are located in Munich
What we offer
Flexible Work Environment: Enjoy remote work options across Europe or from our office-hubs in Augsburg, Amsterdam, Berlin, Munich, and Lohne (Oldenburg), along with flexible working hours.
Competitive Compensation & Comprehensive Benefits: Attractive salary packages and a generous leave policy that includes 28 annual leave days, special leave days, and nursing care days. Our comprehensive benefits package also provides a monthly voucher to choose from a variety of providers, including Urban Sports Club, grocery stores, entertainment, and lifestyle options. Additionally, we equip all employees with state-of-the-art home office equipment and offer a 50% subsidy on private pension plans for permanent employees in Germany.
Professional Growth & Development: Benefit from a significant budget dedicated to learning and personal development, supporting your career growth and continuous learning.
Inclusive & Engaging Culture: Participate in virtual and in-person company events and in our yearly culture connect days, fostering a collaborative and vibrant company culture with minimal hierarchies and respectful communication.
Diverse & International Team: Work alongside a multicultural and international team across 17 different work locations within Europe and 32 nationalities, embracing diversity and a global perspective.
Mental Health & Well-being: Access comprehensive, evidence-based mental health care with 24/7 counseling, therapy placement, on-site support, and legal and financial guidance to help you thrive at work and in life.
You have what it takes? Then apply now with your CV or LinkedIn profile.
We look forward to your application!
About us
We are an established tech startup with major tech investors Sequoia Capital and Visionaries Club on our side. We are aiming at defining a new SaaS category and empower entrepreneurs and e-commerce vendors to automate their resource planning and focus on the things that matters most to them: their business.
We grow all over Europe, join us fully remote or in one of our hubs in Augsburg, Amsterdam, Berlin, Munich and Lohne (Oldenburg). You decide!
At Xentral, it doesn’t matter where you come from, what you believe in, or how you identify - what matters is the person you are and the skills you bring. We’re a remote-first company operating across Europe, so you can work from wherever you feel most comfortable. That also means we can’t offer relocation or visa sponsorship - but the good news is, relocation within Europe isn’t necessary to join our team.
What unites us at Xentral is not one location, but one mission: making business software simple, powerful, and accessible for everyone. We strive to create a workplace where everyone feels respected, supported, and empowered to do their best work.
Convince us with your personality and your skills – and together we’ll make great things happen.
We’re looking forward to meeting you!
Your recruitment experience @ Xentral
We aim for our recruitment experience to be exciting, smooth, and rewarding—for both you and us! That’s why we’ve designed a efficient and enjoyable recruitment process to ensure a great experience from start to finish. Want to know what your journey with us will look like? Check it out here!
Still have questions before taking the next step? No worries—we’re here to help! I’m Milou, your responsible Talent Acquisition Manager, and I'm happy to answer any questions so you can make the best decision for you.
We can’t wait to receive your application and hopefully welcome you to our team soon! 🚀
Skills Required
- 2-4 years of high-impact professional experience
- Experience at a scaling company with direct ownership of outcomes
- Highly proficient in Excel (complex models) and PowerPoint (decks)
- Native-level fluency in German and English (written and spoken)
- Located in Munich
- Strong financial and analytical literacy (build and interrogate financial models)
- CEO leverage mindset: independent judgment, discretion with sensitive information
- Proven ability to drive projects to completion and maintain cross-organizational relationships
- Active integration of AI tooling into workflows (built/adapted workflows)
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The Company
What We Do
Xentral develops and provides cloud-based ERP software for small and medium-sized enterprises (SMEs), aiming to streamline and automate business processes such as order management, warehousing, shipping, and accounting.
