Chief Procurement Officer (Business Operations Manager 2)

Initial Posting Date:

Application Deadline:

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Job Description:

In-state hybrid remote work may be available for this position with supervisor approval. See definition and requirements of remote work for the Oregon Secretary of State’s Office: Remote work with the Secretary of State’s Office.

$7,960 - $12,925/per month Non-PERS

$8,436 - $13,700/per month PERS

In this role you will oversee and administer the Agency’s procurement program, provide leadership and implement procurement strategic plans, drive continuous improvements through managing procurement metrics, and lead procurement training initiatives. This is accomplished in part by, but not limited to:
Program Administration:

• Leading the Agency’s procurement program and staff to ensure compliance with public procurement laws, rules and policies. 

• Working in collaboration with Business Services Division (BSD) Director to create vision, strategic plans, policies, and Agency specific procurement rules and procedures. 

• Overseeing all procurement activities and administering procurement processes from initiation through contract close out, ensuring appropriate procurement strategies are utilized to mitigate the Agency's risk.  

• Ensuring standards are met and quality control, including maintaining updated procedures, templates, and forms.

• Monitoring procurement performance metrics and leading continuous improvement efforts.

• Leading contract dispute resolution between the Agency, vendors and consultants.  

Management and Supervision:

• Managing the daily operations of the Procurement staff. 

• Planning, assigning and reviewing work, establishing goals and assessing performance through completion of written performance evaluations. 

• Responding timely to personnel issues and complaints and working in collaboration with Human Resources. 

• Fostering an environment that motivates, encourages and promotes staff development. 

• Identifying training needs and professional development opportunities for staff. 

• Developing, coaching and building skill sets to ensure employees are engaged and have the necessary training to be successful.

• Collaborating with the Human Resources Division to ensure successful recruitment, interviewing, selection and retention strategies.  

For explicit duties, please request a copy of the position description from H[email protected].

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don't meet every one of our desired qualifications listed. 

Your application must demonstrate education and/or experience in the following: 

Six years of supervision, management, or progressively related experience; OR three years of related experience and a bachelor’s degree in a related field. At least two years experience must include direct supervision and management over staff which included authority to: Hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward or discipline other employees, or responsibility to direct them, or to adjust their grievances, or to effectively recommend such action(s).

As the most competitive candidate, your application will demonstrate the following requested skills and experience:  

• Knowledge and experience engaging and motivating professional-level procurement team members through effective communication, listening, and inclusion.

• Excellent customer service and communication skills in supporting a diverse customer base (e.g. management, employees, etc.).

• Ability to lead and advise with ethical integrity and professional responsibility.

• Management experience which includes creating staff development plans and effectively administering progressive discipline, when necessary.

• Ability to effectively promote and maintain an inclusive, diverse and discrimination/harassment-free workplace.

• Ability to provide consistent and stable leadership and management organizational change through transparent planning and communication.

Preference may be given to applicants who have work experience with the State of Oregon, have a Bachelor’s Degree or higher in Public Administration, Business Administration, or Law, and/or that currently hold a professional procurement certification (e.g. CPPB, CPPO, OPBC). Knowledge of Oregon’s Public Procurement Statutes and Rules and experience conducting/advising on procurement transactions exceeding $150,000.

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

• Click apply

• Upload your resume

• Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position

• Complete application questionnaire

• Attach a one or two page cover letter describing how you meet the qualifications in the “To Qualify” section and what knowledge, skills and abilities you possess to perform the duties listed in the “What You Will Do” section

• Submit your finalized application

• Complete additional inbox questionnaires on confidentiality and veteran status

• Check back periodically for additional actions

Please note: you must attach your cover letter and resume to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.

The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

The Secretary of State employs approximately 245 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.

Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples’ lives.

We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard. We do so by:

• Building equitable access to our democracy.

• Making tools easily available to achieve economic success.

• Ensuring state resources are used sustainably, efficiently and accountable to the public.

• Honestly acknowledging Oregon’s history.

Access for all
We elevate equity through identifying and actively eliminating barriers. 
 

Authenticity
We have integrity and are honest and true to ourselves and others.
 

Clarity 
We share stories, using plain language to increase understanding and impact.
 

Respect
We are committed to serving the people of Oregon and strive to understand all viewpoints. 
 

Service
We are responsive and prioritize the needs of current and future Oregonians we serve. 

For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State - Home

• Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)

• Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)

• Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.

• Invest in Your Future: (Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)

• Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)

• ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State

• Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.

• Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.

• Successful candidates will require professional reference checks and must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. 

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.

For additional information you may contact us at [email protected].

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.