Centre Administrator & Executive Assistant

Position Number: JR-014425  

Role type: Full Time; Fixed Term for 12 months  
Location: Parkville 
Faculty: Faculty of Medicine, Dentistry and Health Sciences 
School: Melbourne School of Population & Global Health 
Salary: UoM 5 - $86,943 - $99,864 plus 17% super 

• Centre administration and EA role / world-class public health research support / close collaboration with senior academics 

• Join us to drive smooth centre operations and support leaders advancing local and global public health. 

• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.  

The University of Melbourne 
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. 

Your next career opportunity  
In this role, you will provide high-level executive and administrative support to a leading public health department. You will coordinate resources, events and stakeholder engagement, enabling world-class research and teaching to thrive. 

What you will deliver:  

• Provide high-level executive support to the Centre Director and senior staff, including complex diary and correspondence management. 

• Coordinate meetings, seminars, conferences and travel logistics, ensuring details are accurate, timely and aligned with University processes. 

• Act as first point of contact for staff and students, advising on policies, procedures, expenses and approvals. 

• Improve local administrative systems, records and workflows to enhance efficiency and support strategic Centre and School projects. 

• Maintain Centre resources, spaces and communications, including website content, office coordination and OHS-related inductions and documentation. 

You may be a great fit if you:  

• Hold a relevant tertiary qualification, or bring equivalent experience in complex office and executive administration. 

• Demonstrate experience supporting senior academic or research staff, including complex travel, meetings, committees and accurate records management. 

• Coordinate events, courses or forums end-to-end, from planning and promotion to logistics, registration and follow-up. 

• Manage competing deadlines confidently, setting priorities, working calmly under pressure and contributing positively within collaborative teams. 

• Communicate clearly in writing and in person, building productive relationships with diverse internal and external stakeholders. 

• Use Microsoft Office, SharePoint, Teams and web content tools confidently, with capacity to learn new university systems. 

For further information, please refer to the attached PD.  

What we offer you!  
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:  

• Build future financial security with 17% superannuation 

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being  

• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning 

• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave 

• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company  

• Health and well-being services including a leading Employee Assistance Program  

For more information check out our benefits page!  

Your new team 

Within the Melbourne School of Population and Global Health, you will join Australia’s leading public health community. The Centre for Health Policy is transitioning to a department, combining research strength with a vibrant teaching programme. You will support researchers addressing health equity, policy and systems challenges in a research-income-driven environment. As part of a collaborative professional services team, you will enable smooth operations for research and students. 

Be Yourself  
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. 

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process. 

Aboriginal and Torres Strait Islander Applicants  
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.  
Indigenous applicants are encouraged to connect with Korin Korin, our Indigenous Employment and Development team, via [email protected] 

Application essentials: 

• Visit "apply with us" to learn more about the process, including tips and FAQs. 

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.  

• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.  

• Please upload your resume and a cover letter outlining your interest and experience as part of the application process. 

• Please upload a separate document addressing the Selection Criteria outlined in the Position Description. 

Want to know more? 

• For queries related to this specific position, contact Ash Carden via email at [email protected]  

• For questions related to our recruitment process email Tien Nguyen at [email protected] 

• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').  

Apply today, and join a community that’s shaping the future. 

Applications close:  Sunday, 12th July 2026 at 11:55 PM; Melbourne time zone.  

Position Description: 

PD_JR-014425 Centre Administrator & Executive Assistant.docx