Multiple Positions
ALABASTER CITY SCHOOLS
JOB DESCRIPTION
JOB TITLE: Central Office Administrative Assistant
QUALIFICATIONS:
1. High School Diploma or equivalent. Bachelor’s degree preferred
2. Demonstrated proficiency in use of computer software
3. Experience in filing and record-keeping
4. Competence in the use of business equipment
5. Experience with SETS preferred
6. Effective telephone skills
7. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable
REPORTS TO: Coordinator
JOB GOALS: To assist in the administration and efficient operation of the offices of the Alabaster City Schools Board of Education.
ESSENTIAL FUNCTIONS:
1. Expected work day: Eight hours.
2. Regular and punctual attendance required.
3. Operate telephone for incoming, outgoing, and interoffice call.
4. Meet and assist visitors in a helpful, courteous, and professional manner.
5. Assist with the preparation of purchase orders as assigned.
6. Maintain the confidentiality of any school system related information and sensitive employee information.
7. Perform duties in a manner that promotes good public relations.
8. Provide clerical support for department staff as requested.
9. Provide clerical assistance to Coordinators as directed by Superintendent.
10. Possess skills necessary to perform tasks assigned.
11. Use copy machine and other business equipment.
12. File – alphabetic, subject, numeric, and geographic as assigned.
13. Compile and type statistical and written reports as requested.
14. Compose and type letters of transmittal and routine letters of transmittal
and routine letters of inquiry, requests, and information as requested.
15. Type from straight copy/rough draft and enter data.
16. Meet and assist visitors in a helpful, courteous, and professional manner.
17. Maintain equipment and assist with inventory as requested.
18. Maintain proper and professional relationship with other employees.
19. Follow Board policies.
20. Possess visual acuity.
21. Possess physical capability to stand, bend, and lift up to 25 pounds.
22. Possess physical and emotional ability and dexterity as needed to perform
required work in a fast-paced, high intensive work environment.
23. Use computer-based software.
24. Assist in responding to requests from parents and Principals.
25. Any reasonable office related tasks assigned by supervisors.
TERMS OF EMPLOYMENT: 12-months/240 days. NON-EXEMPT POSITION.
EVALUATION: Performance will be evaluated in accordance with the support personnel evaluation system and Board policy.
SALARY: Salary placement based on current salary schedule.
Skills Required
- High school diploma or equivalent
- Bachelor's degree
- Demonstrated proficiency in use of computer software
- Experience in filing and record-keeping
- Competence in the use of business equipment (copy machine, office equipment)
- Experience with SETS
- Effective telephone and visitor/customer service skills
- Maintain confidentiality of sensitive information
- Ability to stand, bend, and lift up to 25 pounds
- Visual acuity and physical/emotional dexterity for fast-paced environment
What We Do
Alabaster City Schools is a public school district serving the community of Alabaster, Alabama. The district operates several schools, including elementary, intermediate, middle, and high schools, providing a comprehensive educational experience for students from Pre-K through 12th grade. The district is dedicated to academic excellence, student growth, and fostering a supportive learning environment for its diverse student body.
