We are seeking a detail-oriented Cash Applications Specialist to join our Finance team at Accredited Labs. This role is responsible for the accurate and timely application of incoming payments, reconciling financial accounts using bank match in NetSuite, and partnering with internal stakeholders to resolve discrepancies. The ideal candidate has experience in playing a critical role in maintaining clean financial records, supporting the organization’s cash flow processes and the ability to manage multiple priorities in a fast-paced environment.
This position is based out of our headquarters in Dallas, Texas and is considered hybrid but will require at least three days per week in the office.
This role is pivotal in ensuring the integrity of cash application processes and maintaining accurate financial data. By reducing unapplied and misapplied payments, it directly supports healthy cash flow and enhances internal controls through precise account reconciliations. The position also plays a key part in driving operational efficiency and fostering consistency across financial workflows. Additionally, it strengthens collaboration between Finance, Accounts Receivable, and Customer Service to ensure aligned and effective resolution of payment issues.
Day to Day Responsibilities:
- Accurately apply customer payments from multiple sources (ACH, wire transfers, checks, credit cards) in NetSuite
- Identify and resolve unapplied or misapplied payments promptly
- Reconcile the unapplied payments account and investigate outstanding items
- Perform regular reconciliations of the 1099 Undeposited Funds account to ensure accuracy and compliance
- Partner with the Accounts Receivable team to investigate and resolve payment discrepancies
- Communicate with internal departments and customers to clarify and resolve payment-related issues
- Coordinate with cross-functional teams to ensure consistency and accuracy of financial data
- Prepare and maintain cash application reports to monitor performance and accuracy
- Recommend and implement process improvements to streamline cash application workflows and reduce error
Basic Qualifications:
- Minimum 2 years of experience in cash applications and account reconciliation in a professional work environment
- Experience and proven track record of managing financial transactions
- Strong organization skills
- Enjoys working in a high volume, fast paced environment
- Ability to prioritize workload and manage multiple tasks and responsibilities
- Proficiency with accounting systems (i.e. NetSuite)
- Advanced knowledge of Microsoft Excel
- Strong analytical skills and keen attention to detail
- Excellent communication and problem-solving abilities
Nice to Have:
- Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent work experience)
- Experience in a multi-entity environment
- Experience in NetSuite
- Experience with Versapay
About Us:
Accredited Labs is a trusted provider of accredited calibration services. Our expertise in precision calibration is marked by innovation, quality, and our dedication to customer satisfaction.
We are a network of calibration companies that blends local relationships with the reliability and resources of a national brand. We partner with established regional labs known for their deep community roots and long-standing customer trust and empower them with top-tier infrastructure and ISO/IEC 17025 accreditation. Whether onsite or in-lab, we maintain the personalized service customers depend on and deliver a consistent, compliant experience across every location.
Accredited Labs is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
Accredited Labs does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Benefits:
We value our team and are proud to offer a comprehensive benefits package for all full-time employees, including:
- Health Insurance – Comprehensive medical coverage to support your well-being
- Dental Insurance – Preventive and restorative care to keep you smiling
- Vision Insurance – Coverage for eye exams, glasses, and contacts
- 401(k) with Company Match – Plan for your future with our retirement savings plan and generous employer match
- Company-Paid Life Insurance – Peace of mind with fully covered life insurance
- Paid Time Off (PTO) – Enjoy a healthy work-life balance with paid time off
- Paid Holidays – Celebrate and recharge with paid company holidays
- Company-Provided Equipment – All necessary tools and technology supplied to help you succeed in your role
Top Skills
What We Do
We make calibration seamless and compliance stress-free. With ISO/IEC 17025 accreditation and over 90% customer retention, Accredited Laboratories helps you stay audit-ready with fast, reliable service. Just send your equipment list, get a quote, and schedule service. Gain confidence, reduce downtime, and ensure full compliance—without the hassle. Schedule your calibration today and request a free consultation to see how we can support your quality goals.
